Operations Associate

3 weeks ago

Chennai Tamil Nadu, India Enabling Leadership Full time

**Operations Associate**

Application Deadline: 15th April 2024
- Chennai, Pune, Dharwad & Kumta

**About Enabling Leadership**

We have a mission to change the world and we’re looking for like-minded individuals to join us At Enabling Leadership, we believe that creating a different generation of “leaders” is the solution to most of the complex global challenges we face today.

Our unique programs, “ EL - Create” (music), “EL - Play” (football) and “EL - Build” (Lego) are designed to equip children, especially those who are economically and educationally marginalized, to rewrite the definition of being “successful”. It is essential to redefine this in terms of people who take responsibility for their own individual, and our shared, combined futures. Our young “leaders” demonstrate and embody these values, principles, behaviours, choices, and actions, recognizing that for me to win, everyone must win.

**Working at Enabling Leadership**:
As a culture-first organization, we are looking for individuals who embody the values and behaviours we work tirelessly to teach our students every day. Our teams work with a diverse set of stakeholders - children, parents, school communities, sportspersons, musicians, artists, volunteers, non-profits, media, and educational institutions, and corporates. Our employees pride themselves on high performance and productivity while living balanced lives (we don’t limit sick leave days, we believe every employee’s health comes first). Our staff design and manage their own schedules, choose where to work from
(no cubicles), and have a dynamic leadership team to work with. Our priority is to develop passionate, responsible, creative and accountable employees, championing our values in today’s world.

**Key Responsibilities of Operations Associate**:
**1. Event Management**:

- Plan and effectively organize EL events in the region, coordinating activities with the local and central team and support of the Operations Manager.
- Secure venues and manage logistics for all regular program events like facilitator monthly meetings, and facilitator training sessions at the start and middle of the year.
- Manage partners, vendors, and volunteers required for the events, handling selection and assignments.

**2. Inventory and Logistical Management**
- Manage inventory of all equipment including receipt, stocking, and delivery of materials to the schools and facilitators in a timely and accurate manner. Order additional equipment/ materials as and when necessary
- Develop long-term partnerships with vendors for venues, equipment, conference/ training/working spaces, hotels, transportation, food, and other logistics.
- Manage all travel logistics - hotels, transportation, food and beverage arrangements for external visitors - trainers, other EL employees, and guests.

**3. Administrative Management**:

- Ensure that all agreements, MoUs, Consent forms, etc. with schools, parents, facilitators, and other stakeholders are completed in an accurate and timely manner.
- Calculate monthly facilitator payments, review vendor invoices and create and submit monthly requests to the Finance team to ensure all city payments are made in time.
- Create quarterly reports for the city in collaboration with the finance department and with the guidance of the Operations Manager
- Work with the Donor Engagement Team and the City Lead to coordinate donor visits and donor engagement activities with the local team.
- Assist City Lead in securing Government permissions to run EL programs in the assigned location.
- Work with the Public Engagement team to coordinate Media and Press visits.

**Requirements (or Must-Haves)**:

- Minimum of 2 years of relevant experience in an event management and/ or operations role.
- Ability to manage budgets, finances, and reports.
- Proficient in Microsoft Office and Google Drive.
- Demonstrated project management experience
- Fluency in the local language of the placement region.
**Preferred (or Nice to Have)**:
**-**Experience working in the development sector
- Bachelor's Degree in any field.

**Attributes**:

- Self-starter requires very little directive and comfortable taking responsibility and ownership; able to work remotely
- Excellent time management and organizational skills.
- A natural team player, with strong networking and interpersonal skills
- Very good verbal and written communication
- Good problem-solving skills.
- Excellent planner, detail-oriented, and highly organized

**What's on offer**:Competitive and experience-based

**Enabling Leadership is an equal opportunity employer. **All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, among other things, or status as a qualified individual with a disability.

**Salary**: ₹25,000.00 - ₹30,000.00 per month

**Benefits**:

- Health insurance
- Paid sick time

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