Billing & Vendor Invoice Support Specialist
5 days ago
Job Overview We are seeking a highly detail-oriented and organized Billing & Vendor Invoice Support Specialist to join our global finance operations team. This role is critical in managing invoice uploads, billing processes, payment reconciliation, and compliance tracking, ensuring seamless financial transactions between vendors, clients, and internal teams. The ideal candidate excels in high-volume data processing, meets deadlines with precision. Experience with billing platforms, ERP systems (e.g., NetSuite), and financial operations is a plus, but training will be provided for the right candidate. Key Responsibilities Vendor Invoice Upload & Management Upload invoices to third-party platforms (e.g., Nexus, Ops Technology, RentCafe, RealPage, PayMode ) to facilitate client payments. Verify invoice details against purchase orders, contract terms, and vendor agreements before processing. Manage and maintain Certificates of Insurance (COIs), W-9 Forms, and other compliance-related documents in designated systems. Billing & Payment Reconciliation Generate, verify, and process invoices for client billing, ensuring accurate pricing and service details . Investigate and resolve billing discrepancies, payment disputes, and invoice errors in coordination with internal teams. Reconcile vendor payments and track outstanding invoices to prevent payment delays . Client & Internal Support Address client inquiries regarding invoices, payments, and billing adjustments via email and ticketing systems. Support internal teams with billing corrections, refunds, adjustments, and compliance-related queries . System Management & Data Accuracy Utilize NetSuite and other ERP/accounting systems to track invoices, process payments, and maintain financial records. Ensure data accuracy across multiple systems by cross-checking vendor information, invoice details, and compliance documents. Process Optimization & Reporting Monitor daily invoice uploads and billing transactions to ensure timely processing and compliance . Identify process inefficiencies and recommend automation or workflow improvements . Generate periodic reports on invoice status, billing trends, and outstanding payments . Qualifications & Requirements Education & Experience Bachelor's degree preferred (Finance, Accounting, Business Administration, or related field). 1-3 years of experience in billing, accounts payable, invoicing, or financial operations . Experience with ERP/accounting systems (e.g., NetSuite, SAP, QuickBooks, or similar platforms) is a plus. Prior experience in global finance operations, remote teams, or shared service environments is an advantage. Skills & Competencies Attention to Detail: Ability to process large volumes of invoices and financial data accurately . Analytical Thinking: Strong problem-solving skills for identifying and resolving billing and payment discrepancies . Technical Proficiency: Comfortable navigating financial platforms, invoice management software, and CRM/ticketing systems . Communication Skills: Strong English proficiency (written and verbal) to interact with vendors, clients, and internal teams . Time Management: Ability to manage multiple priorities, meet deadlines, and work efficiently in a fast-paced environment . Preferred Attributes Proactive, self-motivated, and reliable in executing financial tasks. Ability to work independently and collaboratively across multiple departments . Eager to learn and adapt to new processes, systems, and industry best practices. Why Join Us? Work with a U.S.-based company and gain international finance experience. Exposure to leading billing, invoicing, and ERP platforms . Competitive compensation and opportunities for career growth . Hours: Operating in US hours Be ready to work on night shifts and during weekends based on the work schedule Professional Commitment: Being a product based company we heavily invest in developing functional/ technology/ leadership skill sets in our team members. So candidates who are willing to commit to a minimum of 2 years need to apply. If you are a detail-oriented financial professional with strong billing and invoice management skills , we encourage you to apply
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Detailed Financial Operations Specialist
5 days ago
Coimbatore, Tamil Nadu, India Rently Full timeWe are seeking a highly detail-oriented and organized individual to join our global finance operations team.Key Responsibilities:Vendor Invoice Upload & Management: Upload invoices to third-party platforms, verify invoice details against purchase orders, contract terms, and vendor agreements.Billing & Payment Reconciliation: Generate, verify, and process...
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