Assistant Manager

2 weeks ago

Mumbai, Maharashtra, India GIVA Full time
Job Description:

Assistant Project Manager BD
Position Title:

Assistant Project Manager
Department:

BD Team
Reports To:

BD Head
Location:

Mumbai
Job Type:

Full-time

Job Summary:
The Assistant Project Manager (APM) will support the Project Manager (PM) in coordinating,
implementing, and overseeing all aspects of the project lifecycle. This role includes assisting
with planning, scheduling, budgeting, and communicating project goals and deliverables.
The Assistant Project Manager will collaborate closely with cross-functional teams,
Landlords, vendors, and other stakeholders to ensure projects are completed on time, within
scope, and within budget.

Key Responsibilities:
1. Project Coordination:
- Assist in developing detailed project plans, schedules, and budgets.
- Help monitor project progress, ensuring deadlines are met and adjustments are made as
needed.
- Coordinate communication between various stakeholders (internal teams, clients,
vendors, etc.).
- Organize and maintain project documentation (reports, meeting minutes, contracts, etc.)

2. Coordination with Internal Teams:
- Act as a liaison between internal teams including Business Development (BD), Legal,
Project, Operations, and Finance to ensure seamless project execution.
- Facilitate meetings and discussions to align cross-functional teams on project timelines,
deliverables, and requirements.
- Ensure all necessary approvals and documentation are secured from internal teams at
key project milestones.

3. Resource Management:
- Assist in the allocation and management of project resources (staff, materials, and
equipment).
- Track resource utilization and ensure that project resources are being used efficiently.

4. Tracker of P&L Sheets:
- Monitor and maintain Profit & Loss (P&L) statements for each project, ensuring alignment
with financial goals.
- Work closely with the Finance team to track revenue and expenditures, identifying
discrepancies and reporting potential budget risks.
- Provide regular updates to the Project Manager on the financial health of each project.

5. Risk and Issue Management:
- Support the identification and management of project risks and issues.
- Monitor and report on potential risks, delays, or issues that may impact project delivery.
- Help develop and implement mitigation strategies and corrective actions.

6. Client and Stakeholder Communication:
- Maintain regular communication with clients and stakeholders to provide project updates.
- Assist in the preparation of client presentations, status reports, and project
documentation.
- Act as a point of contact for minor client inquiries, escalating more significant issues to
the Project Manager.

7. Budget and Cost Control:
- Assist the Project Manager in tracking project budgets and expenditures.
- Ensure the project is progressing within the allocated budget and flag potential budget
overruns early.
- Help in the preparation of cost estimates, forecasts, and financial reports.

8. OC (Occupancy Certificate) & Store Handover:
- Coordinate and ensure timely processing of the Occupancy Certificate (OC) for
completed projects.
- Collaborate with internal and external stakeholders to ensure the smooth handover of
stores and project deliverables to clients.
- Track all required documents and approvals to facilitate a smooth handover and avoid
project delays.

9. Team Support:
- Provide administrative support to project team members, helping coordinate schedules,
meetings, and activities.
- Foster positive relationships within the team to encourage collaboration and productivity.

Qualifications:
Education: Bachelor's degree in Project Management, Business Administration or a related
field.

Experience:
- Minimum of 1-3 years of experience in project coordination or management.
- Experience in a related industry (e.g., Real Estate, Construction, IT, marketing, etc.) is a
plus.

Technical Skills:
- Proficiency with project management software (e.g., MS Project, Asana, Trello, Jira, etc.).
- Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint).
- Soft Skills:
- Strong organizational and time-management skills.
- Excellent communication and interpersonal skills.
- Ability to work well under pressure and handle multiple tasks simultaneously.
- Problem-solving and analytical thinking skills.
- Attention to detail and proactive attitude.

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