Executive Assistant

4 weeks ago


Pune, Maharashtra, India Spacekala Full time
Objective:
To completely take over administrative, HR, finance, and operational tasks, ensuring the design team stays focused on projects while also assisting in scaling, automation, and creating alternate revenue streams. This role requires an organised, tech-savvy, and proactive individual who can help structure, automate, and optimise processes.

Salary Offered: Rs. 25000- Rs. 30000 per month

Key Responsibilities (Divided by Category)

Marketing & Business Growth Support
Schedule and post content on Instagram, LinkedIn, and other platforms based on a content calendar created by the founder.
Research new marketing strategies and revenue streams that are ideated by the founder and assist in organizing and structuring the business for automation & scalability.
Requires strong organizational skills and knowledge of Google Workspace, Notion, and automation tools.
Assist in creating influence on social media by researching engagement strategies.
Client Coordination & Sales Support
Set up client meetings, follow-ups, and scheduling.
Send weekly project updates to clients in a structured format.
Make preliminary sales calls (optional, based on skill, with an opportunity to earn incentives).
Keep track of payment cycles, pending balances, and financial commitments.
Administrative & Operations Management
Manage my calendar and ensure all calls/meetings are scheduled.
Order food, book travel, and handle personal errands when needed.
Ensure project management boards (ClickUp/Zoho Projects) are updated by the team.
Help Organise the business and create templates
Maintain and update a vendor sourcing list for materials and contractors.
Conduct required research on processes, automation, and operational improvements.
Assist in achieving the company's current goals, which include:
Scaling the business
Automating processes
Creating alternate revenue streams
Building a strong presence on social media
Finance & Payment Tracking
Fill up and submit bank statements to the accounts team.
Track invoices, payments, SIPs, and financial transfers.
Ensure client payments are on time and follow up as needed.
Disperse salaries, reimbursements, and bonuses.
HR & Team Management
Maintain employee contracts and update teams on policy changes.
Track employee leaves and attendance.
Ensure that project hours are recorded correctly and validate timesheets.
Conduct basic hiring tasks – find and onboard vendors, freelancers, or new team members.
Organise team meetings and internal reviews.

Who Should Apply?
Extremely organized and can multitask without missing deadlines.
SOMEONE WHO LIVES IN PUNE
Excellent English communication skills – verbal and written.
Tech-savvy – knows or can quickly learn Google Workspace, Notion, ClickUp, and AI tools like ChatGPT.
Understands business automation and can help streamline operations.
Strong research skills – comfortable gathering information on new business models, revenue streams, and automation tools.
Proactive problem solver – doesn't wait for instructions but finds solutions.
Trustworthy & responsible – handles financial and contract-related data securely.
Has experience in admin, HR, marketing coordination, or operations.

To apply, send an email on connect.spacekala@gmail.com with the title 'Application for Executive Assistant'
  • Executive Assistant

    3 weeks ago


    Pune, Maharashtra, India White Force Group Full time

    Urgent Hiring For Executive AssistantLocation – Pune,Viman NagarExperience - - 2+ years working experience as a Executive AssistantSalary – 4 TO 5 LPAResponsibilities:List the responsibilities, these should be the roles KPIs that we would measure on-Executive Coordination & Communication:· Act as the primary liaison between chief-level executives and...

  • Executive Assistant

    3 weeks ago


    Pune, Maharashtra, India White Force Group Full time

    Urgent Hiring For Executive AssistantLocation – Pune,Viman NagarExperience - - 2+ years working experience as a Executive AssistantSalary – 4 TO 5 LPAResponsibilities:List the responsibilities, these should be the roles KPIs that we would measure on-Executive Coordination & Communication:· Act as the primary liaison between chief-level executives and...

  • Executive Assistant

    4 weeks ago


    Pune, Maharashtra, India White Force Group Full time

    Urgent Hiring For Executive AssistantLocation – Pune,Viman NagarExperience - - 2+ years working experience as a Executive AssistantSalary – 4 TO 5 LPAResponsibilities: List the responsibilities, these should be the roles KPIs that we would measure on- Executive Coordination & Communication: · Act as the primary liaison between chief-level executives and...

  • Executive Assistant

    3 weeks ago


    Pune, Maharashtra, India Schneider Electric Full time

    Job DescriptionJob Title:Executive Assistant- Third party Payroll.Job Summary:An Executive Assistant provides high-level administrative support to company executives by handling information requests, performing clerical functions, and overseeing various administrative tasks. This role is crucial for ensuring the executive&aposs day-to-day operations run...

  • Executive Assistant

    4 weeks ago


    Pune, Maharashtra, India ProcDNA Full time

    Job DescriptionAbout ProcDNAProcDNA is a global consulting firm. We fuse design thinking with cutting-edge tech to create game-changing Commercial Analytics and Technology solutions for our clients. We&aposre a passionate team of 275+ across 7 offices, all growing and learning together since our launch during the pandemic. Here, you won&apost be stuck in a...

  • Executive Assistant

    2 days ago


    Pune, Maharashtra, India ACA Group Full time

    About ACA: ACA Group is the leading governance, risk, and compliance (GRC) advisor in financial services. We empower our clients to reimagine GRC and protect and grow their business. Our innovative approach integrates consulting, managed services, and our ComplianceAlpha technology platform with the specialized expertise of former regulators and...

  • Executive Assistant

    3 days ago


    Pune, Maharashtra, India MIT World Peace University Full time

    About the RoleWe are searching for an enthusiastic and highly organized individual to join our team as theExecutive Assistant (EA) to the Pro Vice-Chancellor at MIT World Peace University (MIT-WPU).2. Job Profile• The Executive Assistant provides executive support in a one-on-one working relationship.• The Executive Assistant serves as the primary point...

  • Executive Assistant

    4 days ago


    Pune, Maharashtra, India Leor Clinics Full time

    About Us: Leor Clinics is a premium aesthetic dermatology and wellness brand with a strong legacy of client satisfaction, innovation, and professionalism. As we expand and grow, we are looking for a reliable and experienced **Executive Assistant** to support our Directors in day-to-day operations, strategic initiatives, and organizational planning....

  • Executive Assistant

    5 days ago


    Pune, Maharashtra, India Leor Clinics Full time

    About Us:Leor Clinics is a premium aesthetic dermatology and wellness brand with a strong legacy of client satisfaction, innovation, and professionalism. As we expand and grow, we are looking for a reliable and experienced **Executive Assistant** to support our Directors in day-to-day operations, strategic initiatives, and organizational planning.Position:...

  • Executive Assistant

    5 days ago


    Pune, Maharashtra, India ACA Group Full time

    About ACA:ACA Group is the leading governance, risk, and compliance (GRC) advisor in financial services. We empower our clients to reimagine GRC and protect and grow their business. Our innovative approach integrates consulting, managed services, and our ComplianceAlpha technology platform with the specialized expertise of former regulators and practitioners...

  • Executive Assistant

    2 weeks ago


    Pune, Maharashtra, India Gruve Full time

    Job Title : Executive AssistantLocation:India- PuneAbout the Company:Gruve is an innovative Software Services startup dedicated to empowering Enterprise Customers in managing their Data Life Cycle. We specialize in Cyber Security, Customer Experience, Infrastructure, and advanced technologies such as Machine Learning and Artificial Intelligence. Our mission...


  • Pune, Maharashtra, India DEVENDRA AUTOMOILE PVT. LTD. Full time

    Job Summary:  We are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide exceptional support to our executives and teams.  As an Executive Administrative Assistant, you will be responsible for managing calendars, making travel arrangements, preparing reports, and ensuring seamless day-to-day operations.  Key...

  • Executive Assistant

    2 weeks ago


    Pune, Maharashtra, India Andor Tech Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.[IMMEDIATE JOINERS ONLY 3-4 YEARS]...

  • Executive Assistant

    2 weeks ago


    Pune, Maharashtra, India Andor Tech Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.[IMMEDIATE JOINERS ONLY 3-4 YEARS]...

  • Executive Assistant

    4 weeks ago


    Pune, Maharashtra, India Gruve Full time

    Job Title: Executive AssistantLocation: India- PuneAbout the Company: Gruve is an innovative Software Services startup dedicated to empowering Enterprise Customers in managing their Data Life Cycle. We specialize in Cyber Security, Customer Experience, Infrastructure, and advanced technologies such as Machine Learning and Artificial Intelligence. Our mission...

  • Executive Assistant

    2 weeks ago


    Pune, Maharashtra, India INDIRA GROUP OF INSTITUTES, PUNE Full time

    Executive Assistant to the Chairperson and Chief Mentor Seeking a highly skilled and experienced Executive Assistant to support the Chairperson and Chief Mentor in their critical role. This is a full-time position that requires exceptional organizational, communication, and problem-solving skills. Key Responsibilities: Administrative & Calendar Management...

  • Executive Assistant

    3 weeks ago


    Pune, Maharashtra, India ALIV - Regenerative Wellness • IV Drip Therapy • Autologous Cell Fraction Therapy Full time

    Job Description At ALIV , a pioneering wellness and regenerative medicine startup, we're on a mission to revolutionize healthcare by empowering individuals to take control of their well-being through preventative care. Our Approach We combine advanced IV therapies, regenerative treatments, and cutting-edge health solutions with a patient-centric ethos to...

  • Executive Assistant

    2 weeks ago


    Pune, Maharashtra, India INDIRA GROUP OF INSTITUTES, PUNE Full time

    Executive Assistant to the Chairperson and Chief Mentor Seeking a highly skilled and experienced Executive Assistant to support the Chairperson and Chief Mentor in their critical role. This is a full-time position that requires exceptional organizational, communication, and problem-solving skills. Key Responsibilities: Administrative & Calendar Management ...

  • Executive assistant

    2 weeks ago


    Pune, Maharashtra, India INDIRA GROUP OF INSTITUTES, PUNE Full time

    Position: Executive Assistant to the Chairperson and Chief Mentor - IGILocation: Tapasya Campus, PuneEmployment Type: Full-TimeKey Responsibilities:1. Administrative & Calendar Management- Manage the Chairperson's schedule, appointments, and meetings, ensuring efficient time management.- Coordinate travel arrangements (domestic and international) including...

  • Executive Assistant

    3 weeks ago


    Pune, Maharashtra, India ALIV - Regenerative Wellness • IV Drip Therapy • Autologous Cell Fraction Therapy Full time

    Company Description ALIV is a pioneering wellness and regenerative medicine startup on a mission to transform the way people approach their health. We're all about preventative care—empowering individuals to embrace healthy aging through advanced IV therapies, regenerative treatments, and cutting-edge health solutions. Founded by a team of experienced...