Executive Assistant-Founder's Office
2 weeks ago
Job Description
The Role:
Executive assistants perform more than administrative tasks; you will be considered as the executive's "right-hand person" who enables them to advance company initiatives and goals. You will be required to filter and attend to the day-to-day functions that are part of the director's role so that they can focus on the high-level leadership and strategy functions.
The role of an executive assistant is to help with tasks such as scheduling, reviewing, prioritizing, and keeping a tab on important email threads, answering and returning phone calls, organizing documents, maintaining records, taking notes at meetings, and any other administrative tasks that help the directors perform their job.
Responsibilities:
Maintain various records and documents.
Handling correspondence directed to the executives.
Prioritize emails and respond to calls when necessary.
Organize and prepare for meetings, including gathering documents and attending to the logistics of meetings.
Draft, review, and send communications on behalf of executives.
Keep a record of expenses on office-related work.
Scouting and onboarding partners, enablers, and vendors.
Being part of all creative brainstorming and documenting the same.
Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks.
Operate and manage digital communications for BlackCab and the executives.
Prepare internal and external documents/presentations/reports for team members and industry partners.
Perform other related duties as assigned.
Required Skills/Abilities:
Excellent verbal and written communication skills.
Strong organizational skills and ability to prioritize multiple tasks seamlessly with strong attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and at times stressful environment.
Professional discretion
Ability to multitask
Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
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