Executive Assistant

4 weeks ago

Bengaluru, India E9 Creative Full time

Job description

Job Title: Executive Assistant

Experience: 0–2 Years

Location: Lal Bagh Road, Bangalore

Employment Type: Full-Time

Reporting To: Managing Director (MD)

Position Overview:

We are seeking a sharp, ambitious, and highly capable Executive Assistant to the Managing Director who is looking for more than just an administrative role. This is a strategic business support position at the highest level — ideal for someone with strong analytical thinking, initiative, and the ability to act as a force multiplier for the MD.

You will work closely with the MD to manage priorities, drive execution, filter critical decisions, and maintain alignment across departments. The right candidate will have the mindset of a future leader — organized, discreet, business-savvy, and hungry to learn.

Why This Role is Critical:

The Executive Assistant will be a strategic extension of the MD's office — enabling faster decision-making, sharper focus, and more effective execution across the company. You will gain direct exposure to the company's leadership strategy, help anticipate business needs, and ensure the MD's time is invested where it matters most.

Key Responsibilities

  • Strategic Calendar & Workflow Management: Prioritize the MD's time based on strategic goals, proactively align schedules with key initiatives, and eliminate operational noise.
  • Executive Decision Support: Conduct research, analyze key information, and prepare briefing documents, decks, and reports for strategic meetings.
  • Cross-Functional Alignment: Work with department heads to track progress on critical projects, follow up on action items, and ensure timely execution.
  • Leadership Communication: Draft high-impact emails, presentations, and proposals; manage confidential correspondence with stakeholders, clients, and partners.
  • Business Insight & Preparedness: Keep the MD informed, prepared, and ahead of internal and external developments that require leadership focus.
  • Meeting & Review Management: Set agendas, capture minutes, track commitments, and ensure post-meeting actionable are delivered.
  • Representation: Act as a proxy in internal interactions when necessary — with sound judgment, professionalism, and clarity.

Ideal Candidate Profile

  • Bachelor's degree in Business, Economics, Communications, or any discipline with strong business orientation.
  • 0–2 years of experience in a fast-paced environment — executive support, consulting, business coordination, or startup exposure preferred.
  • Exceptional communication skills (written + verbal) and ability to distill complex information into concise formats.
  • High emotional intelligence, discretion, and professionalism in dealing with sensitive information and senior stakeholders.
  • Strong analytical thinking, task ownership, and bias for action.
  • Mastery of productivity tools – MS Office Suite, Google Workspace; familiarity with project management or CRM tools is a plus.
  • Hungry to learn, able to work independently, and comfortable in a dynamic, high-accountability environment.

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