Project Coordinator

Found in: Whatjobs IN C2 - 2 weeks ago

hyderabad, India Johnson and Johnson Full time

IDAR Business Operations Position Title*: Project Coordinator (*Title may vary based on Region or Country requirements) Position Summary: The Project Coordinator (PC) is a member of the Business Operations team. PC is responsible to act as process owner or project leader when optimizing one or more processes within the department / organization (administrative, logistic, or other). The PC will also work independently to deliver on responsibilities in collaboration with Process Owners and Project Managers of initiatives. This position will report into the Head of the IDAR Administrative Function. Principal Responsibilities: The position enables operational excellence in areas of communications, procurement, knowledge management, and administrative support. Excellent collaboration skills across multiple functions and all levels of Integrated Data Analytics & Reporting (IDAR) are required in order to accomplish departmental activities in local, virtual, and global environments. Primarily, the incumbent will serve as a lead or owner for assigned projects and/or processes; requiring an ability to lead best practices thinking and implementation with IDAR Administrative Network, project management and organization skills, the use of sound judgment, discretion, attention to detail, and independent assessment for resolution of complex situations/problems. As the individual will act as a single point of contact for executive leaders on assigned projects and processes, he/she must be self-directed and can respond quickly to shifting priorities and accommodate multiple stakeholder requirements in order to make last-minute changes and/or decisions without prior approval from assigned leaders. The incumbent will also spend a portion of time supporting IDAR leaders. • Expertise: Demonstrates self-initiative, problem-solving, troubleshooting, and applied experience in multiple areas of project management, process improvement, business operations, and administrative support. Is effective in the use of computational tools and technology. • Communication: Demonstrates excellent written, oral presentation and interpersonal communication skills. Demonstrates the ability to collaborate and consult with partners across domains and teams. Translates operations concepts into actions effectively. • Resource Management: Support and identifying improvement opportunities for the resource management process (1 Supply, Onboarding, Offboarding) • Administrative: Supports the organization of meeting logistics and agendas that enable decision making and the alignment of IDAR priorities to R&D priorities. Forms effective partnership with IDAR Administrative Function, IDAR LT, and business partners. • Process and Innovation: Supports the identification and implementation of process improvements. Suggests and helps evaluate and implement solutions that improve process and cost efficiencies • Technology: Demonstrates proficiency in operational and communication platforms and MS Office Suite • Collaboration: Works cross-functionally to identify and resolve issues. Cultivates internal, cross-functional partnerships and external relationships. Collaborates effectively with IDAR colleagues and with external sourced partners to achieve results with a focus on improving communication, efficiency, and productivity. • Representation: Represents IBO and occasionally IDAR/IDAR Functions on cross-functional and inter-departmental teams or working groups. • Mentor: Well-versed in administrative activities or concepts. Able to influence without direct reporting relationship and provide coaching on best practices to administrative assistants in techniques, processes, and responsibilities to enhance effectiveness and efficiency. • Additional Responsibilities: o Manages multiple projects and internal stakeholders effectively. o Provide effective administrative support including complex travel arrangements, large and complex meeting coordination, contracting, and purchase order management. o Supports/leads communication activities internal to IDAR and support external communications through emails, and electronic mediums, as well as occasionally in-person forums such as town halls. o Contributes to knowledge management content and systems including SharePoint. o Supports the identification, prioritization, tracking and reporting out of end-to-end processes or improvement initiatives. o Proactively identify areas for improvement and suggest solutions. Drive the implementation of best practices including change management. o Supports the execution of IDAR and cross-functional sourcing strategies and vendor management. Principal Relationships: • Internal: Integrated Data Analytics & Reporting, IDAR Administrative Function, IDAR Functions, GD Administrative Network, GD Strategy & Business Operations, GD Business Operations Functions • External: Contracted Partners, Suppliers and VendorsEducation and Experience Requirements: • Associate degree (or equivalent) and 2-3 years relevant work experience; however, other relevant experiences and skills may be considered by the hiring manager when considering the candidate's eligibility. • Excellent organization skills, excellent written and verbal communication skills. Excellent independent time management skills. Proven ability to plan and track deliverables and timelines. • Ability to work well in a dynamic environment and able to prioritize and respond to changing needs of the business. • In-depth experience with operating and communication platforms (O365, SharePoint, Yammer, MS Teams, Global Connect, eMarketPlace, Concur) • High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook, Visio) • Excellent written, oral, presentation, and interpersonal communication skills. Be able to independently draft and edit executive meeting agenda, departmental communication messages, and presentations. • Proven performance and practical knowledge in administrative support and project management with matrixed responsibilities in the pharmaceutical industry is required. • Effective partnership with stakeholders at all levels in a global matrix environment. • Proactive and able to work independently with minimal supervision in interdisciplinary contexts and across teams. Excellent time management and prioritization skills. • Flexibility in working hours occasionally required to effectively support global teams. • Exercise good judgment, maintain confidentially and discretion as coming across sensitive information. Other: • Ability to travel between J&J sites both domestic and international at least 10% is required.

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