Company Secretary to Trust

2 weeks ago

delhi, India Naveli Enterprise Solutions Full time
Company - Healthcare / Hospital
Location - Bandra in Mumbai
Role - Trust  Secretary
Position Overview:
We are seeking a Trust Secretary to join our esteemed organization and provide comprehensive administrative and secretarial support to our trust. The ideal candidate will have a background in Company Secretarial practices, with a specific focus on charitable trusts or hospitals. This role requires meticulous attention to detail, strong organizational skills, and a deep understanding of regulatory compliance within the charitable sector.
Key Responsibilities :
Secretarial Support:
Act as the primary point of contact for the trust, handling all correspondence, calls, and inquiries efficiently and professionally.
Prepare and distribute agendas, notices, and minutes for trust meetings, ensuring accuracy and compliance with statutory requirements.
Maintain an organized filing system for trust documents, policies, and legal records.
2.Regulatory Compliance:
Stay abreast of relevant laws, regulations, and best practices governing charitable trusts and ensure the trust’s adherence to these standards.
Assist in the preparation and submission of statutory filings, such as annual reports, financial statements, and tax returns.
Monitor changes in legislation and advise the trust on any potential impact or necessary actions.
3.Governance Support:
Coordinate trustee appointments, retirements, and induction processes, facilitating smooth transitions and ensuring compliance with trust policies.
Support the Board of Trustees by providing administrative assistance, scheduling meetings, and collating relevant materials.
4.. Financial Administration:
Assist in budget preparation and financial planning processes, working closely with the finance team to ensure accuracy and transparency.
Maintain financial records, including donations, grants, and expenditure, in accordance with accounting standards and regulatory requirements.
5.Stakeholder Management:
Cultivate strong relationships with trustees, donors, beneficiaries, and external stakeholders, representing the trust professionally and ethically at all times.
Coordinate communication efforts to keep stakeholders informed about the trust’s activities, achievements, and impact.
Qualifications and Experience:
Bachelor’s degree in Law, Commerce, Business Administration, or a related field.
Qualified Company Secretary (CS) with membership in a recognized professional body.
Proven experience working in a similar role within charitable trusts, hospitals, or related organizations.

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