Assistant Facilities Administrator

4 weeks ago

Dindigul, India Tonbo Imaging Full time

Role Overview Tonbo Imaging is looking for a proactive and organized Admin Assistant to manage front office operations and provide day-to-day administrative support at our Gurgaon office. The role involves coordinating office activities, supporting employees and visitors, and ensuring smooth functioning of administrative processes. Key Responsibilities Front Office Management Manage reception/front desk, greet visitors, and handle incoming calls. Handle incoming/outgoing correspondence (emails, letters, messages) professionally. Office Administration & Supplies Maintain stock of office supplies, stationery, and pantry items. Coordinate with vendors for procurement and timely replenishment. Ensure proper upkeep of office equipment and coordinate basic maintenance. Travel & Logistics Support Assist in booking travel, accommodation, and local transport for employees and visitors. Coordinate schedules, itineraries, and related documentation as needed. Courier & Document Handling Manage courier services and postal dispatches. Track incoming and outgoing documents and ensure timely distribution. Vendor & Facility Coordination Liaise with housekeeping, security, facility management, and other service providers. Escalate issues related to office premises, infrastructure, and services to Admin/HR. Documentation & Filing Maintain organized filing systems (physical and digital) for admin documents. Support preparation of basic reports, letters, and documentation as required. Meetings & Events Support Coordinate meeting room bookings, set-up, and basic hospitality. Assist in organizing internal meetings, small events, and team gatherings. Office Upkeep Ensure cleanliness and basic maintenance of the office premises. Monitor common areas and coordinate corrective actions where required. Attendance & HR Admin Support Maintain employee attendance records in coordination with HR. Support basic HR/admin activities such as joining formalities assistance, ID cards, etc. General Administrative Support Perform any additional admin/office support duties assigned by management. Skills & Competencies Communication: Good verbal and written communication skills in English and Hindi . Organization & Multitasking: Strong organizational skills with the ability to prioritize and handle multiple tasks. Confidentiality: Ability to manage sensitive and confidential information with discretion. Interpersonal Skills: Professional, polite, and approachable behavior with staff and visitors. Computer Skills Proficiency in MS Office – Word, Excel, PowerPoint, Outlook. Comfortable with email, basic spreadsheets, and maintaining digital records. Location: Gurgaon (Delhi-NCR) – Tonbo Imaging Office Department: Administration Experience: 2–5 years Education: BA / B.Com (or equivalent)

  • Senior Facilities Manager

    2 weeks ago

    dindigul, India beBeeFacilities Full time

    Job DescriptionAs a facilities manager, you will be responsible for overseeing the day-to-day operations of our properties. This includes prioritizing the facilities' needs, working with the facilities manager and assistant facilities manager to ensure that all administrative functions, security issues, and facility services are covered.Prioritize...

  • Facilities Operations Manager

    2 weeks ago

    Dindigul, India Ascendion Full time

    Job Title: Senior Operations Manager - FacilitiesLocation: Chennai (Preferred)/ BangaloreRole OverviewThe role will be responsible for leading the administration, infrastructure, logistics, and workplace operations teams, globally. The role requires a strategic leader with proven expertise in managing big teams to plan, upkeep and Manage – Infrastructure...

  • Facilities Operations Manager

    2 weeks ago

    Dindigul, India Ascendion Full time

    Job Title: Senior Operations Manager - FacilitiesLocation: Chennai (Preferred)/ BangaloreRole OverviewThe role will be responsible for leading the administration, infrastructure, logistics, and workplace operations teams, globally. The role requires a strategic leader with proven expertise in managing big teams to plan, upkeep and Manage – Infrastructure...

  • Administrative Services Manager

    5 days ago

    dindigul, India beBeeAdministrative Full time

    As an Administrative Services Manager, you will oversee daily operational activities to ensure a seamless office environment.Maintain and set up meeting rooms with necessary equipment.Manage facility upkeep, compliance, electrical, civil & carpentry work.Provide user-level IT support and oversee hardware allocation.Essential Competencies:Foster strong...

  • Administrative Facilitator

    1 week ago

    dindigul, India beBeeFacilitiesManagement Full time

    Key Responsibilities of a Facilities ExecutiveThe role involves prioritizing the facilities' needs and overseeing day-to-day operations to ensure administrative functions, security issues, and facility services are covered.Specific tasks include:Prioritizing facilities' needs and ensuring that all administrative functions, security issues, and facility...

  • Administrative Assistant

    2 weeks ago

    Dindigul, Tamil Nadu, India AM SONS FOODSTUFF PRIVATE LIMITED Full time ₹ 14,40,000 - ₹ 24,00,000 per year

    Roles and responsibilities:Assist the import department with shipment tracking, documentation, and coordination with freight forwarders.Provide general administrative and office support, including filing, scheduling, and documentation.Oversee housekeeping and maintenance activities to ensure cleanliness and timely repairs.Coordinate with security staff,...

  • Administrative Operations Coordinator

    1 week ago

    dindigul, India beBeeFacilities Full time

    Job OverviewThis is a role that involves overseeing the administrative aspects of an organization. The job holder will be responsible for implementing and coordinating systems to ensure good working conditions for employees.The primary goal of this position is to support office operations, manage documentation, and facilitate effective communication within...

  • Medical Administrative Assistant

    3 days ago

    dindigul, India beBeeMedicalAdministrative Full time

    Healthcare Support Professional RoleThe primary function of this position is to provide administrative assistance to medical professionals. This includes performing assessments for clients, conducting interviews via phone or videoconference, and maintaining electronic records.This role requires a highly organized individual who can prioritize tasks...

  • Enterprise Data Platform Administrator

    2 weeks ago

    dindigul, India beBeeEnterprise Full time

    Job Title: Enterprise Data Platform AdministratorWe are seeking a seasoned administrator to implement and maintain our Databricks platform on cloud infrastructure. The ideal candidate will have expertise in data management, security, and compliance.Key Responsibilities:Platform Administration: Configure and maintain the Databricks workspace, manage user...

  • Administrative Law Specialist

    2 weeks ago

    dindigul, India beBeeCompliance Full time

    Compliance Officer Job DescriptionEnsuring Legal Compliance is a critical function in today's business environment.As a key member of our team, the Compliance Officer will be responsible for:Providing administrative support to our Executive team by drafting routine correspondence and managing files.Conducting thorough research to assist in preparing legal...