JGM/ DGM

1. ACCOUNTABILITIES & RESPONSIBILITIES

ACCOUNTABILITIES

ACTIVITIES

Exports Deal/ Trades evaluation and documentation

• Evaluate Product Exports deals and ensure sign off from the authorised signatories. Maintain the records of the same.
• Check the deals entered in the system (Bulldog)

Documentation of Pre-finance Agreements

• Preparation of documents like approval note, LOA, and other documents required under Condition Precedent of Advance Agreement.
• Ensure timely arrangement of approvals and required documents
• Interaction with legal, secretarial team and buyer to complete the transaction
• Review of agreements exports and advance agreement

Contract Vetting

• To verify export contracts based on deals concluded.
• Ensure contract contains standard clauses
• Verifying agreements for subscription to data feeds, publications etc.,

Exports Pre-Shipment Activities

• Preparation of Proforma Invoice, pricing for customs clearance in a timely manner
• Vessel registration in system
• Scrutiny of Letter of Credit and comments to buyers.

Exports Post Shipment activity

• Validating export values in system after completion of shipment
• Preparation of Provisional Invoice for claiming payment
• Make available export documents to Corporate Finance for discounting / negotiating in minimum turnaround time after completion of shipment.
• Follow up with customers for export realisation as per due date.
• Preparation of final invoice and reconciling with system.

IST related activities

• Compilation of annual budget of IST based on the data received from all desks, review and maintain
• Process all the IST related service invoices for accounting and payment. Maintain MIS of all such services.

Meeting the deadlines relating to Month end closing activities.

• Provision relating to demurrage claims, IST related service expenses and expenses incurred by IST for the vessel chartered for Domestic marketing
• Accounting entry for demurrage claim provision and reversal
• Interest calculations and accounting for the outstanding receivables of export buyers

Claims verification and processing

• To verify the demurrage claims raised by buyers on product export shipments
• Ensure sign-off/ approvals of authorised signatories as per SOP/ DOA and timely accounting and payment

Ensure smooth closure of Audit requirements

• To provide data and documents to auditors and clarification to their queries for quarterly, half yearly and annual audits.

Other Activities

• Preparing and monitoring Daily Product Exports Report for shipment execution, payment realisation.
• Preparation of various MIS as required by the Management
• Providing data to internal/ external requirements.
• Monthly MIS to EPS, consolidation team.
• Debtors reconciliation and ageing analysis
• Preparation of notes/ workflows and PPTs as and when required.
• SAP customer master creation
• Accounting of differential invoicing against all export shipments during the month.
• Effective storage and retrieval of documents in the DMS system
• Processing of vendor payments pertaining to subscriptions and various data feeds.
• Monitoring system interface to ensure details are recorded properly.