Executive Assistant

2 weeks ago

Hyderabad, India Gamut HR Solutions Full time

Company Overview Gamut HR Solutions is a dynamic company based in Hyderabad, specializing in connecting job seekers with their ideal roles. With a dedicated team of 2-10 employees, Gamut HR Solutions is committed to facilitating meaningful employment opportunities. Visit our website to learn more about our services. Job Overview We are seeking a Mid-Level Executive Assistant to support the Managing Director at our Hyderabad office. This is a full-time role requiring 4 to 6 years of relevant experience. The role demands exceptional organization and communication skills to efficiently manage day-to-day operations. Qualifications and Skills Expertise in Calendar Management to effectively organize and prioritize the MD's schedule (Mandatory skill). Proficiency in Travel Coordination to plan and arrange travel itineraries and accommodations (Mandatory skill). Strong Meeting Scheduling skills to coordinate and set up meetings with internal and external stakeholders (Mandatory skill). Experience in Document Preparation for drafting and editing correspondence, reports, and presentations. Familiarity with CRM Systems for managing and analyzing customer interactions and data efficiently. Strong adherence to Confidentiality to handle sensitive and private information discretely and securely. Excellent organizational and multitasking abilities to handle various tasks in a fast-paced environment. Effective communication and interpersonal skills to interact professionally with clients and team members. Roles and Responsibilities Provide comprehensive support to the Managing Director for daily operations and strategic initiatives. Efficiently manage the MD's calendar, including coordination of appointments and meetings. Arrange and coordinate travel schedules, including booking flights, accommodations, and ground transportation. Schedule and prepare documentation for meetings, capturing minutes and facilitating follow-up actions. Assist in the preparation and distribution of correspondence, reports, and presentations. Maintain client and vendor relationships through strategic communication and CRM management. Handle confidential information with utmost integrity and discretion. Support other administrative tasks and projects as delegated by the Managing Director.

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