Finance and Operations Director – USAID-funded Health Systems Strengthening and Building Resilience to Future Pandemics and Climate Change Activity in India

2 weeks ago

new delhi, India ICF Full time

Description

: 

ICF is growing and we are currently hiring a Finance and Operations Director (FOD) for the anticipated five-year, U.S. Agency for International Development (USAID)-funded Health Systems Strengthening and Building Resilience to Future Pandemics and Climate Change Activity in India. The purpose of this five-year project is to ensure India’s health system is prepared to prevent and respond to future challenges it faces such as climate change, emerging infectious disease outbreaks, and epidemiologic transition through comprehensive integrated primary healthcare, strengthening the continuum of care offered from the primary to secondary and tertiary facilities, expanded disease surveillance, maximizing the efficiency of public health financing, and increasing private sector engagement to improve health outcomes. The position is anticipated to be based in New Delhi, India, but may require occasional travel.

The FOD will support the project team in their day-to-day management and administrative duties. Primary duties include budget management, tracking invoices and purchase orders, logistics management, and any other financial or operational planning and tracking related to this task order execution. He/she will oversee day-to-day operations and financial management of the project.

Responsibilities:

The Director’s primary responsibilities would include ensuring overall compliance with ICF policies and USAID rules and regulations. The FOD manages all aspects of program operations and administration, providing effective support in finance, procurement, asset management, subcontractor management, security, project start up, and project close-out. The FOD will play a key role in supporting the project director and relevant team members to effectively achieve the results defined in the contract and ensure that all activities remainwithin budget. Responsibilities specifically include:

Ensure that all financial information is consolidated on time and provided to the Chief of Party (COP) as appropriate for analysis and dissemination.

Provide the management team with monthly financial reports including overall activity budget status (budget tracker) and work plan budgets’ status, and ensure potential issues are identified and addressed.

Monitor effective oversight and support to recipients of sub-awards by the activity to ensure consistent compliance with the terms of their agreements including financial management and compliance with donor regulations.

Work with project leadership on project work plans, timelines, and logistics.

Support the tracking of staff and activity timelines and their completion.

Notify project leadership of impending delays, serving as the point of contact for staff traveling in-country in the event of resource needs or emergencies.

Monitor expenses against the program budget, and provide precise, detailed, reports during project start up and throughout implementation and close-out.

Liaise with ICF internal support functions (e.g., contracts and subcontracts) to ensure smooth flow of roles and responsibilities.

Work with project team on developing purchase orders for consultants and equipment, tracking invoices, and ensuring that all cost-related documents from outside the organization are managed.

Collaborate with project leadership to identify resources that help the program meet its goals, deliverables, and milestones. Monitor financial performance and progress toward objectives.

Directly supervise the other finance and operations project staff.

Advise project staff on donor’s contractual requirements.

Provide training on financial management, recordkeeping operational systems, and policies as needed.

Manage all aspects of procurement, from planning to purchasing, in compliance with ICF’s and USAID’spolicies and standards.

Oversee financial, operational, and administrative functions of the execution of subcontracts. Review and audit sub awardees’ reports, budgets, expenses, and proposals to ensure compliance with award terms and USAID regulations and maintenance of accurate financial records.

Maintain effective linkages between technical components and finance and administrative functions.

Guide and assist with issues related to USAID rules and regulations on environmental compliance.

Qualifications:

Master’s degree in business, finance, accounting, commerce, international relations, or related field.

10 + years of relevant technical experience managing regulatory, contractual, legal and financial compliance requirements associated with U.S. Government funding including in-depth knowledge of USAID financial management rules and regulations experience.

5 + years of experience as lead or deputy lead for finance and operations on a USAID-funded project of similar size and scope.

5 + years of demonstrated knowledge of USAID’ operating environment, policies, rules, and regulations.

English fluency and strong writing ability.

Preferred Experience and Qualifications:

Experience working in India. 

Excellent computer skills, particularly Microsoft Office applications, accounting software such as QuickBooks, and internet skills. 

Strong familiarity with USAID’s operating environment, policies, and initiatives.

A demonstrated ability to work with multiple core subcontractors across multiple countries/geographies.

Experience with start-up and close-out project activities in multiple countries with varied scopes of work is required.

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