Sr. Executive – Purchase

PolyPeptide Group AG and its consolidated subsidiaries (“PolyPeptide”) is a focused Contract Development & Manufacturing Organization (CDMO) for peptide- and oligonucleotide-based active pharmaceutical ingredients. By supporting its customers mainly in pharma and biotech, it contributes to the health of millions of patients across the world. PolyPeptide offers products and services from pre-clinical through to commercial stages, including generics. Its active custom projects pipeline reflects the opportunities from novel drug therapies in development to fight both widespread and rare diseases. Dating back to 1952, PolyPeptide today runs a global network of six cGMP-certified facilities in Europe, the U.S. and India. PolyPeptide Group AG’s shares (SIX: PPGN) are listed on SIX Swiss Exchange. Job Title: Sr. Executive – Purchase Location: Ambernath, India Job Type: Fixed-Term Contract – 10 Months Reporting: Senior Manager – Procurement & Logistics About Polypeptide Group: PolyPeptide Group AG and its consolidated subsidiaries (“PolyPeptide”) is a specialized Contract Development & Manufacturing Organization (CDMO) for peptide- and oligonucleotide-based active pharmaceutical ingredients. By supporting its customers mainly in pharma and biotech, it contributes to the health of millions of patients across the world. PolyPeptide serves a fast-growing market, offering products and services from pre-clinical to commercial stages. Its broad portfolio reflects the opportunities in drug therapies across areas and with a large exposure to metabolic diseases, including GLP-1. Dating back to 1952, PolyPeptide today runs a global network of six GMP-certified facilities in Europe, the U.S. and India. PolyPeptide’s shares (SIX: PPGN) are listed on SIX Swiss Exchange. Position Overview: We are seeking a detail-oriented and proactive Sr. Executive – Purchase to manage procurement and export operations for our Ambernath site. This role is critical to ensuring timely and compliant sourcing of materials and services essential to pharmaceutical R&D and manufacturing. Key Responsibilities: Export & Logistics Coordination Manage commercial and sample export shipments in compliance with DGFT, customs, and pharma export regulations. Coordinate with Warehouse, QC, QA, and Sales & Marketing for shipment readiness and documentation. Liaise with freight forwarders for quotations, contracts, and local transport arrangements. Ensure timely sharing of shipping documents with customers and external testing labs. Track shipments and maintain accurate export records for audits and regulatory reviews. Pharma Procurement Operations Process purchase requisitions for lab consumables, production materials, ETP, IT, HR/Admin, and other site needs. Negotiate with vendors for competitive pricing, delivery timelines, payment terms, and compliance with pharma-grade standards. Prepare comparative statements, purchase orders, and agreements aligned with GMP procurement protocols. Maintain vendor records and follow up for timely deliveries and documentation. Vendor & Material Qualification Collaborate with QA, QC, R&D, and Regulatory Affairs for vendor and material qualification. Support vendor onboarding in SRM and AX systems as per Polypeptide procedures. Facilitate item and vendor creation forms for QA approval and AX updates. Reporting & Compliance Update cost savings and cost avoidance data in SRM. Export and validate monthly purchase order data using Qlik for reporting. Contribute to sustainability initiatives such as CO₂ Footprint tracking and green procurement practices. Must-Have Qualifications: Graduate/post graduate or related field. 3–5 years of experience in pharma procurement and export operations. Strong understanding sourcing and documentation. Proficiency in ERP systems. Excellent negotiation, coordination, and documentation skills. Preferred Qualifications (Add-ons): Experience in handling regulated shipments and customs documentation for APIs and intermediates. Familiarity with vendor audits, material specifications, and change control processes. Exposure to pharma compliance systems, including ISO 9001, ISO 14001, and EHS standards. Why Join Us at Polypeptide Group: Polypeptide Group offers an exciting opportunity to work at the forefront of peptide-based therapeutics, a rapidly growing and innovative segment of the pharmaceutical industry. As a key member of PolyPeptide team, you will have the opportunity to contribute to a company that is dedicated to the success of its clients and the advancement of peptide science. Join us and be part of a global organization that is shaping the future of life-saving therapies.