IN_Bosch Rexroth India_Executive Assistant

Job Description

Position Overview: We are seeking a highly organized and proactive Secretary to provide comprehensive administrative and secretarial support to our Managing Director. The ideal candidate will be detail-oriented, efficient, and possess exceptional communication skills, enabling them to effectively manage the MD’s schedule and facilitate seamless coordination within the company.

Responsibilities:

Calendar Management: Maintain the Managing Director’s schedule, coordinate meetings, appointments, and travel arrangements, ensuring all arrangements align with priorities and deadlines. Communication Handling: Manage and respond to emails, phone calls, and other correspondence on behalf of the Managing Director, demonstrating professionalism and discretion in all interactions. Documentation: Mail management Office Management: Oversee office supplies, equipment, and facilities to ensure a well-functioning and organized work environment. Meeting Support: Arrange and coordinate meetings, prepare agendas, take minutes, and distribute relevant documents, following up on action items as necessary. Confidentiality: Handle sensitive information with utmost confidentiality and discretion. Relationship Management: Build and maintain effective relationships with internal and external stakeholders, always representing the Managing Director professionally.

Qualifications

Bachelor’s degree in Business Administration or a related field preferred.

Preferred Skills / Exposure :

Proven experience (6-8 years) as an executive secretary or administrative assistant, preferably supporting C-level executives. Exceptional organizational and time-management skills, with the ability to prioritize tasks efficiently. Proficiency in office software (, Microsoft Office suite, calendar applications). Excellent verbal and written communication abilities, including strong editing and proofreading skills. High level of professionalism, integrity, and discretion in handling confidential information. Strong interpersonal skills and the ability to work collaboratively in a team-oriented environment.

---