Manager, Administration and Facilities

4 weeks ago

bangalore, India Levi Strauss & Co Full time

Description

:

The Manager, Administration and Facilities will oversee the administrative operations of the organization, ensuring smooth functioning and efficiency across various departments. This role involves managing facilities, personnel, and resources to support the organization's objectives.

Responsibilities:

Supervise and lead the administrative team, providing guidance and support to ensure optimal performance. Develop and implement administrative policies and procedures to streamline operations and enhance efficiency. Liaise with ITC (corporate office) team to manage admin, access and building maintenance related tasks Manage Line Presentation related to logistics, venue, hotel and F&B support. Coordinate office activities and manage administrative tasks, including but not limited to filing, correspondence, and scheduling. Oversee facility management, including maintenance, security, and cleanliness. Manage building management and any changes/ expansion or regular maintenance. Workspace planning for employees and any other requirements Coordinate with global security team Program manager for AMEX GBT and coordinate with the partner team Manager agreements with partners for Hotel & Flight booking Manage audits related to admin and building audits by ITC team. Support in events like townhall, QBR, leadership visits or any other key event. Support in engagement events for venues, logistics and F&B like annual employee event Manage office celebrations like Christmas, Diwali, community day, etc. Manage admin budgets and work on annual AFP plan Manage vendor relationships and procurement processes for office supplies and services. Ensure compliance with regulatory requirements and company policies related to administration and facilities management. Collaborate with other departments to support their administrative needs and facilitate cross-functional coordination. Prepare and monitor budgets for administrative expenses, identifying cost-saving opportunities where possible. Handle employee inquiries and concerns related to administrative matters, fostering a positive work environment. Stay updated on industry trends and best practices in administration to continually improve processes and procedures.

Qualifications:

A bachelor’s degree in business administration, management, or a related field is preferred, and candidates with military experience, particularly veterans, are encouraged to apply. Proven experience 10+ in administrative management or a similar role. Strong leadership and interpersonal skills, with the ability to effectively manage a team. Excellent organizational and multitasking abilities, with attention to detail. Proficiency in Microsoft Office Suite and other relevant software. Knowledge of facilities management principles and practices. Excellent communication skills, both verbal and written. Ability to prioritize tasks and meet deadlines in a fast-paced environment. Problem-solving skills and the ability to make sound decisions. Flexibility and adaptability to changing priorities and requirements.

LOCATION

India, Bangalore - Office

FULL TIME/PART TIME

Full time

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