Tendering Specialist

Key Responsibilities:

1. Government Tender Management:

- Monitor and identify relevant tenders listed on government portals such as GeM, Central Public Procurement Portal (CPPP), state government portals, and other e-Tendering platforms.- Analyze tender notices and documents (Request for Proposal (RFP), Invitation to Tender (ITT), Request for Quotation (RFQ), etc.) to understand the project scope, technical and financial requirements, eligibility criteria, and submission guidelines.- Ensure compliance with government procurement policies, rules, and regulations while preparing and submitting bids.

1. e-Tender Submission & Documentation:

- Coordinate the preparation and submission of bids and proposals via e-Tendering portals such as GeM, ensuring all required documents (technical, financial, and compliance documents) are accurately completed and uploaded.- Handle digital signatures, bid submission forms, and other e-filing requirements in government procurement systems.- Ensure timely submission of tenders within specified deadlines, keeping track of important dates, amendments, clarifications, and updates related to tenders.

1. Tender Proposal Preparation:

- Work closely with cross-functional teams (finance, legal, technical, and operations) to gather necessary documents and technical proposals for government tenders.- Develop and write high-quality, tailored responses to technical specifications, commercial offers, and compliance statements to meet government requirements.- Prepare financial bids, ensuring that they are competitive, cost-effective, and meet the financial criteria outlined in the tender documents.

1. GeM Platform Expertise:

- Manage and navigate the GeM portal efficiently for product/service registration, bidding, and order fulfillment.- Monitor and participate in GeM-specific tenders, auctions, and reverse auctions, ensuring compliance with GeM guidelines.- Keep track of GeM cataloging, updating product information, pricing, and meeting required certifications for listing products or services on the platform.

1. Stakeholder Management & Coordination:

- Liaise with government departments, clients, and vendors to clarify tender specifications, resolve queries, and negotiate terms during the bidding process.- Communicate any tender clarifications, amendments, or bid modifications to relevant internal teams.- Provide ongoing support and updates to management regarding tender progress, submission statuses, and bid outcomes.

1. Compliance and Documentation Management:

- Ensure all bids comply with government regulations, including policies related to public procurement, environmental, and social governance (ESG) standards, and anti-corruption laws.- Maintain a comprehensive database of previous tender submissions, contracts, and tender documents for reference and future use.- Document audit trails of bid submissions and related activities for internal and external audits.

1. Post-Tender Activities & Reporting:

- Track the status of submitted tenders and respond to queries or requests for additional information from government entities.- Follow up on award notifications and ensure the smooth execution of contracts once a tender is won.- Conduct post-tender evaluations to assess the effectiveness of bidding strategies, win/loss analysis, and identify areas for improvement.

1. Tender Strategy & Market Research:

- Monitor upcoming government tenders and maintain a pipeline of potential opportunities in key sectors relevant to the company’s offerings.- Perform market research to understand government procurement trends and competitors' strategies.- Provide strategic recommendations for improving the company’s bid success rate in government tenders.

Key Skills and Qualifications:

- Education: A bachelor’s degree in Business Administration, Procurement, Engineering, or a related field.- Experience:- Previous experience (2-4 years) handling government tenders, specifically through e-Tendering platforms like GeM, CPPP, or similar.- Strong understanding of government procurement processes and e-Tendering platforms.- Skills:- Expertise in e-Tendering portals (GeM, CPPP, etc.) and the ability to navigate them proficiently.- Excellent communication and negotiation skills, both written and verbal.- Strong attention to detail with the ability to compile complex tender documents.- Ability to work under tight deadlines and manage multiple tenders simultaneously.- Knowledge of government procurement regulations and compliance standards.- Proficient in Microsoft Office (Excel, Word, PowerPoint) and other relevant software (e.g., tender management tools).- Certifications:- Certifications in procurement (e.g., CIPS) or project management (e.g., PMP) are advantageous.- Familiarity with Government Procurement Rules (GFR), and other industry standards is a plus.

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