Administration Assistant

At Thales, we know technology has the ability to make our world more secure, sustainable, and inclusive – and that it’s all driven by human intelligence. Because it takes human intelligence to build and power the systems and solutions that people depend on every day. So we stay curious and make space for diverse points of view. We share what we know and we challenge what’s possible. From manufacturing and engineering to cybersecurity and space, we’re driving progress in some of the world’s most important industries – and working together to build a future we can all trust. OUR BENEFITS $72,520.05 + Super + Monthly RDO Fitness Passport Discount – Access to a network of Gyms across AUS as cheap as $15 P/W Employee discounts with a number of affiliates (Travel, Car hire, Tech, Medical Insurance) Modernised Paid Parental Leave Veterans Leave Novated Lease options Family support through our partnership with Parents at Work Sonder – Wellbeing & Support Partner OUR TEAM Our Explosive Ordnance Services team enables the Australian Defence Force through storage, distribution, maintenance and disposal of these systems, all across Australia. As a turnkey solution, we offer the opportunity to gain a holistic understanding of our business operations, creating huge opportunities for professional growth. Many of our team started in this role and are now in leadership. This is an exciting opportunity for an Administration Assistant to join our team in Mangalore. You will be responsible for managing general administration duties, whilst providing great customer service to our customer, the Australian Defence Force (ADF). Working from our Mangalore Site on Wurundjeri land, your role purpose will be: YOUR ROLE Provide office administration within the facility and region Co-ordinate the operation of a file management system, photocopying and mail distribution Prepare correspondence and documentation including but not limited to reports, valuations, quotations, cost estimates, letters, faxes and notices for the region Develop quality work instructions, policy and procedures related to administrative operations Efficient use of computer programs appropriate to the task (e.g. Microsoft Office) Process claims for payment of travel allowances for Regional travel within designated time frames Process accounts documentation ensuring approvals are received and paperwork is sent to Finance YOUR EXPERIENCE Certificate III in Business Administration or the ability to obtain Strong Microsoft Office skills (Word, PowerPoint, Excel) Confident communicator with excellent written and interpersonal skills Organised, dependable, flexible, and able to handle changing priorities with initiative WE ENCOURAGE YOU TO APPLY After you have applied, you will receive an email acknowledging your application. We’ll then provide a personalised experience for suitable applicants as we progress the selection and assessment process. Prior to being offered employment, you will need to complete pre-employment police and depending on the role type, medical checks as well. A Defence security clearance is required for this role, applicants must be Australian citizens and eligible to obtain and maintain an appropriate clearance. Additional information with regards to clearances is available from the Australian Government Security Vetting Agency website . #LI-DZ1 It’s easy to dismiss the perfect opportunity if you don’t see yourself as the perfect fit. If this role feels right – no matter your background or personal circumstances – please introduce yourself or join our community. We’re committed to supporting a diverse workplace, and that starts here. We’re proud to be endorsed by WORK180 as an Employer for All Women, but we know there’s always more we can do. We’ll continue to foster industry partnerships, employee resource groups (ERGs) and development opportunities to make Thales a genuinely equitable employer, for everyone. Read more about our WORK180 endorsement.