HR & Admin Executive

Position: HR & Admin Executive

Department: Human Resources & Administration

Location: Dwarka, Sector 23, New Delhi

Experience: 1–3 Years

Employment Type: Full-Time | Work from Office

Job Summary

NuvoRetail is looking for a proactive, organized and process-oriented HR & Admin Executive to manage and coordinate day-to-day HR Operations, employee lifecycle, recruitment support, Learning & Development (L&D), employee engagement, HR compliance, HR planning & coordination, and office administration .

The role requires strong ownership, documentation and follow-up skills, with the ability to coordinate effectively with employees, managers, vendors and external stakeholders. The ideal candidate should be comfortable managing multiple priorities while ensuring timely execution, process discipline and a positive employee experience.

Key Responsibilities

1. Recruitment & Onboarding

• Coordinate with hiring managers on manpower requirements and recruitment activities.
• Support sourcing, screening, interview scheduling, candidate follow-ups, offer rollout and joining coordination.
• Ensure completion of joining documentation and background/employment verification.
• Coordinate structured onboarding and induction programs.
• Maintain recruitment trackers and provide regular hiring updates.
• Coordinate workstation, access, documentation and other joining requirements.

2. HR Operations & Employee Lifecycle

• Manage employee lifecycle activities including onboarding, documentation, induction, confirmation, transfers, promotions and exits .
• Maintain accurate employee records, personnel files and HR documentation.
• Manage attendance, leave, regularization and employee data through the HRMS.
• Coordinate monthly payroll inputs including attendance, leave, new joiners, exits and salary revisions.
• Prepare and maintain offer, appointment, confirmation, appraisal/promotion, experience and relieving letters.
• Conduct periodic audits of employee files and HR records.
• Ensure employee information is accurate, updated and maintained confidentially.

3. Learning & Development (L&D)

• Plan, coordinate and execute new-joiner, functional and refresher training programs .
• Coordinate with managers to identify training needs, skill gaps and development requirements .
• Prepare and maintain the training calendar.
• Coordinate trainers, participants, schedules, venues and training vendors.
• Maintain training attendance, assessments, feedback and completion records.
• Track mandatory training and certifications.
• Conduct post-training feedback/assessments and support tracking of training effectiveness.
• Maintain training materials, SOPs and learning resources.
• Support employee upskilling, leadership development and continuous learning initiatives.

4. HR Planning & Coordination

• Support HR planning based on business and manpower requirements.
• Coordinate with department heads/managers for manpower planning, onboarding, training and employee-related activities.
• Maintain HR calendars covering recruitment, onboarding, training, appraisals and engagement activities.
• Plan and coordinate HR activities and ensure timely execution and follow-up.
• Maintain activity trackers and provide regular status updates to management.
• Coordinate with Payroll, Finance, Administration and other departments on employee-related processes.
• Follow up on pending actions and ensure timely closure.
• Support standardization and improvement of HR processes.

5. Employee Engagement & HR Coordination

• Plan and coordinate employee engagement initiatives, celebrations, surveys and internal HR activities.
• Act as a point of contact for routine employee queries related to HR policies, attendance, leave, payroll and benefits.
• Support performance management and appraisal cycles.
• Coordinate employee communications and HR announcements.
• Support Rewards & Recognition and employee experience initiatives.
• Collect employee feedback and coordinate appropriate follow-up.

6. Compliance & HR Governance

• Maintain HR policies, SOPs, trackers, checklists and employee undertakings.
• Ensure proper documentation and adherence to applicable HR policies.
• Coordinate with Payroll/Finance and external consultants for PF, ES