Executive Assistant To Executive Director

4 weeks ago

Bhilai, India Bhilai Engineering Corporation (BEC) Full time

Role & responsibilities

  • Manage the Executive Directors daily calendar, scheduling and prioritizing meetings, events, and communications to ensure the best use of time.
  • Organize and prepare for meetings, including gathering documents and reports, preparing agendas, and briefing the ED ahead of important meetings or engagements.
  • Serve as the point of contact for the Executive Director, handling correspondence, phone calls, and messages, ensuring timely responses or redirection to appropriate departments.

  • Draft and edit reports, presentations, speeches, and other communications on behalf of the Executive Directo

  • Coordinate meetings, conferences, and special events, ensuring all logistics, materials, and follow-up actions are managed.

  • Prepare detailed meeting notes, tracking action items, and ensuring deadlines are met.
  • Arrange travel, accommodation, and itineraries for the Executive Directors business trips, including international travel when necessary.
  • Maintain a comprehensive filing system for confidential documents, contracts, and reports.
  • Prepare expense reports, manage invoices, and track the Executive Director's budget-related matters.

Preferred candidate profile

  • Experience: Minimum of 5+ years as an Executive Assistant or similar role, preferably in supporting an Executive Director.
  • Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and experience with project management tools and software.
  • Language Skills: Excellent verbal and written communication skills.

Contact

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