Executive Assistant to Chief Executive and Chief Country Officer, SG India

1 month ago

mumbai, India Société Générale Assurances Full time

Executive Assistant to Chief Executive and Chief Country Officer, SG India (Mumbai)

Permanent contract|Mumbai|Management / Administration

Executive Assistant to Chief Executive and Chief Country Officer, SG India (Mumbai)

Mumbai, India Permanent contract Management / Administration

Responsibilities

Job Summary: - 

• Provide comprehensive secretarial support to the Chief Executive and Chief Country Officer and to ensure secretariat of the Bank’s Management Committee and any other committees as may be required from time to time.
• Act as a liaison between the CE & CCO and other internal and external stakeholders to ensure the CE & CCO’s priorities are met.
• Provide secretarial assistance to visitors from regional and head office, including managing the travel and accommodation for the SG Network Personnel in collaboration with relevant teams such as Corporate Services.

Main Responsibilities: -

1. Meetings & Documentation

• Attend Management Committee meetings and draft, circulate and maintain minutes of the same along with action points.
• Draft, circulate and maintain the minutes of the Executive Committee meetings (EXCO), Deal Review Committee meetings and any adhoc meetings, as applicable.
• Assist in organizing any adhoc meetings or specific sessions viz. co-ordination with offices, travel and stay, meeting arrangements, etc.

2. Travel

• Liaise with travel agents/admin department for tickets, hotels, transport, visas, insurance, foreign exchange, etc.
• Make travel arrangements and co-ordinate itineraries; arrange logistics and itineraries for overseas visitors.
• Prepare invitation letters, travel expense statements, etc.
• Registration for official programs and seminars.
• Efficient correspondence with airlines, hotels, car rentals etc. for travel.

3. Assist with day-to-day work

• Manage CE & CCO’s mailbox and calendar - prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Handle correspondence and telephone calls independently, arrange meetings, teleconferences, videoconferences, conference rooms, etc.
• Initiate reminders & follow-up on action on key closures.
• Compose accurate documents (drafting, editing, formatting, etc.).
• Handle inward and outward mail / documents.
• Prepare power point presentations and work with PDF documents (converting, editing etc.).
• Maintain an up-to-date database of external contacts & clients electronically. Regular tracking of SG CE & CCO generic id e-mails.
• Organize an efficient physical and online filing system.
• Timely submission of travel claims and tracking expenses & reimbursements as per contract.
• Assist CE & CCO in assignment related formalities such as FRRO, housing, etc. in co-ordination with the relevant teams
• Any other work entrusted by the CE & CCO

Profile required

Academic Background (degree and major): - Minimum Graduate in any stream

Relevant Working Experience in number of years: - 5 – 7 years' experience

Skills & Competencies required: - 

• Administrative and Execution skills
• Logical Thinking, Organization skills and Planning
• Speed & Accuracy
• Time Management
• Strong verbal and written communication skills
• Strong collaboration skills and ability to deal with internal and external stakeholders professionally
• Efficiency in using MS Office
• Team Spirit: Prioritize cooperation with colleagues in and outside the team and deal with conflicts proactively and in a positive mode
• Innovation: Include technological change into the projects, services and products being worked on
• Responsibility and Commitment: Strive for high performance and strive to develop competencies and knowledge

Language Skills: - English

Computer Skill: - Proficiency in MS Office, Excel

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