Office Coordinator/Administrator

1 month ago


delhi, India AMCI Edtech Pvt. Ltd. Full time
Job Description: We are currently seeking a detail-oriented and organized Office Coordinator/Administrator to join our team. The ideal candidate will have 1 to 2 years of previous experience in office administration or a related field. The Office Coordinator/Administrator will play a pivotal role in ensuring the smooth and efficient operation of our office environment.
Responsibilities:
1. Greet and welcome visitors to the office, providing a professional and friendly first point of contact.
2. Answer and direct phone calls, taking messages or forwarding inquiries to appropriate staff members.
3. Manage office supplies inventory, ordering and restocking supplies as needed to ensure seamless operations.
4. Coordinate and schedule meetings, appointments, and conference rooms, ensuring availability and logistics are well-organized.
5. Assist in the coordination of office events, including team meetings, training sessions, and social gatherings.
6. Handle incoming and outgoing mail, packages, and deliveries, distributing them to the appropriate recipients.
7. Maintain cleanliness and organization of common areas, including reception, conference rooms, and kitchen facilities.
8. Assist in the onboarding process for new employees, including preparing workspaces, providing orientation materials, and coordinating with HR.
9. Manage office equipment, including copiers, printers, and fax machines, ensuring they are operational and arranging for repairs or maintenance as needed.
10. Assist in basic administrative tasks, such as filing, data entry, and document preparation.
11. Collaborate with other administrative staff to ensure seamless communication and coordination across departments.
12. Provide general administrative support to the office as needed, contributing to the overall efficiency and effectiveness of operations.
Requirements:
1. 1 to 2 years of previous experience in office administration or a related field.
2. High school diploma or equivalent; additional certification in office administration or related field is a plus.
3. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
4. Excellent communication and interpersonal skills, with the ability to interact professionally with all levels of staff, clients, and visitors.
5. Strong organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively.
6. Ability to work independently and as part of a team, demonstrating reliability and flexibility in a fast-paced environment.
7. Professional demeanor and positive attitude, with a willingness to learn and take on new challenges.
8. Basic knowledge of office equipment and procedures, with the ability to troubleshoot minor issues.
9. Familiarity with office management software and systems is a plus. If you are a motivated and proactive individual with a passion for office administration, we encourage you to apply for this exciting opportunity to contribute to our team's success

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