Asst. Manager-Administration

Sodexo promotes an inclusive and diverse workplace and encourages applications from individuals of all backgrounds."Who we areAt Sodexo, we offer 100+ service solutions across diverse sectors corporates, healthcare, education, manufacturing, and remote environments. From food & catering to facilities management and energy services, we enhance the quality of life for those we serve. Our inclusive, diverse, and equitable work environment empowers employees to thrive and make a meaningful impact. With a strong foundation in our values of Service Spirit, Team Spirit, and Spirit of Progress, working at Sodexo is more than just a job its a chance to be part of something bigger.Join us and act with purpose every dayRole OverviewThe Office Administrator will be responsible for ensuring smooth day-to-day administrative operations at the corporate office and across designated regional sites. A key focus of this role is to manage site accommodation facilities for blue-collar employees, ensuring compliance with company standards, statutory norms, and employee well-being. The incumbent will also support general office administration, vendor management, facility coordination, and employee services to create an efficient and safe workplace environment.Key Responsibilities1. Accommodation & Site Facilities Management- Plan, arrange, and oversee accommodation facilities for blue-collar employees across regional project sites.- Maintain updated records of occupancy, employee movement, and room allocation.- Ensure regular inspections of accommodation for hygiene, safety, utilities, and comfort standards.- Coordinate with facility service providers for housekeeping, catering, pest control, and security services.- Handle escalations related to employee grievances on accommodation, food, or basic amenities.- Ensure compliance with statutory and labor welfare requirements related to site accommodations.2. Office Administration- Manage day-to-day office operations including housekeeping, front desk, pantry, courier, stationery, and office supplies.- Ensure upkeep, cleanliness, and preventive maintenance of office infrastructure.- Support in space planning, seating arrangements, and workstation allocations.- Oversee security, safety, and emergency preparedness at office premises.3. Vendor & Contract Management- Identify, negotiate, and manage vendors for facility, accommodation, transport, housekeeping, and related services.- Draft, review, and maintain AMC contracts, SLAs, and renewals.- Track vendor performance and ensure timely payments in coordination with the Finance team.4. Employee Services- Facilitate travel bookings, transport, and logistics support for employees and visitors.- Manage staff welfare initiatives at office and accommodation sites.- Support onboarding logistics for new employees (ID cards, seating, system allocation, accommodation arrangement where applicable).5. Budgeting & Reporting- Monitor and control administrative expenses in line with allocated budgets.- Maintain accurate MIS reports for accommodation usage, costs, and vendor bills.- Provide monthly and quarterly updates on administrative KPIs, including occupancy levels and compliance audits.Key Skills & Competencies- Strong organizational and multitasking skills.- Vendor management and negotiation skills.- Ability to manage blue-collar workforce requirements with sensitivity and fairness.- Knowledge of facility management, labor welfare standards, and statutory compliance.- Good communication skills (verbal & written) in English and regional languages.- Proficiency in MS Office (Excel, Word, PowerPoint) and ERP tools.Key Skills & Experience Required:- Graduate in Administration / Facility Management / Business Administration or related field (Postgraduate preferred).- 4–7 years of experience in Administration / Facility Management, preferably in a corporate or project-driven industry (Construction, Manufacturing, Engineering, or Infrastructure).- Experience in managing large-scale employee accommodations will be an added advantage.