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Purchase & Store Executive ( Food Industry)

4 weeks ago

Bengaluru, India Spago Foods Full time

Job Summary

The Purchase & Warehouse Executive, based at the Head Office, will be responsible for overseeing procurement and warehouse operations for Magnolia Bakery across Bangalore, Hyderabad, and Mumbai. This role is critical in ensuring uninterrupted supply of high-quality raw materials, packaging, and equipment specific to the pastry and confectionery industry. It includes managing inter-city stock movement, monitoring inventory, and ensuring hygiene, compliance, and food safety standards. The role requires close coordination with central kitchens, local warehouses, vendors, and operations teams to maintain efficiency, quality, and cost control across all outlets.

Key Responsibilities

1. Procurement Coordination

  • Source and procure bakery-specific raw materials such as flour, dairy products, chocolates, nuts, flavors, toppings, and packaging items.
  • Coordinate with central kitchens and warehouse teams in each city to gather material requirements.
  • Raise purchase requests, obtain quotations, and issue purchase orders in line with bakery procurement standards.
  • Negotiate with vendors for pricing, delivery timelines, and quality assurance, while maintaining updated vendor records.
  • Track and ensure timely delivery of perishable and non-perishable materials, coordinating with city teams for follow-ups and receipts.
  • Liaise with finance for invoice processing, vendor payments, and dispute resolution.

2. Centralized Warehouse Oversight

  • Monitor and manage inventory levels across bakery warehouses in Bangalore, Hyderabad, and Mumbai using ERP/software.
  • Ensure uniform documentation practices (GRNs, stock transfers, returns, and rejections) across all warehouse locations.
  • Train and guide warehouse staff to follow FIFO/FEFO, hygiene protocols, and proper cold storage handling for temperature-sensitive items (e.g., dairy, creams, chocolates).
  • Coordinate intercity stock transfers for specialty ingredients, packaging, and high-demand items.
  • Address and escalate warehouse-level issues, discrepancies, or stock shortages to the Supply Chain Head.

3. Inventory Control & Reporting

  • Generate consolidated reports on stock movement, raw material usage, and wastage across all cities.
  • Analyze consumption trends of bakery-specific materials to reduce wastage and control costs.
  • Support and audit periodic physical stock counts and reconcile with system records.
  • Maintain central records of purchases, consumption, vendor performance, and pricing history for cost optimization.

4. Interdepartmental & Intercity Coordination

  • Collaborate with central kitchen teams, chefs, finance, and warehouse personnel to ensure smooth backend operations.
  • Coordinate intercity dispatches of specialty raw materials and packaging items.
  • Escalate urgent shortages (e.g., cream, butter, chocolate, or imported ingredients) and ensure swift resolution.
  • Contribute to SOP development for procurement, storage, and intercity logistics with a focus on scalability, cost efficiency, and food safety compliance.