Executive Assistant

4 weeks ago

Delhi, India Swami International Back Office Services Private L Imited Full time

Job Title: Executive Assistant
Location: New Delhi / Remote / Hybrid
Department: Operations
Reports To: Senior Executive(s)
Salary: As per industry standards
Employment Type: Full-time
Company Profile
Swami International Back Office Services Pvt. Ltd., established in 2017, is the Indian subsidiary of Swami International Inc. (USA), a California-based asset management company. We provide specialized Accounting, Taxation, Financial Reporting, Data Analytics, and Due Diligence services to our parent company and other real estate clients in the US.
With expertise in real estate accounting, lease administration, and asset management, we currently manage a portfolio of 2,200+ rental units and have successfully reduced client costs by up to 60%. Our leadership team brings 50+ years of combined industry experience.
Job Description
We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to support our senior executive. The role involves managing schedules, handling communications, preparing reports, and ensuring the smooth operation of day-to-day activities in a dynamic environment.
Key Responsibilities

  • Manage and maintain the executives calendar, including meetings, appointments, and travel.
  • Screen and direct phone calls; manage correspondence (emails, letters, packages).
  • Prepare corporate documents, reports, and presentations for internal and external use.
  • Organize and maintain filing systems (electronic & physical).
  • Coordinate logistics for board meetings, conferences, and special events.
  • Track tasks, monitor deadlines, and follow up on strategic initiatives.
  • Handle confidential and sensitive information with utmost discretion.
  • Liaise with internal teams and external stakeholders on behalf of executives.

Desired Candidate Profile
Qualifications:

  • Proven experience as an Executive Assistant / Personal Assistant or similar role.
  • Excellent organizational and time management skills.
  • Strong verbal & written communication abilities.
  • Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
  • Knowledge of project management or CRM tools (preferred).
  • Bachelors degree preferred, but not mandatory.

Attributes:

  • Strong problem-solving skills with attention to detail.
  • Ability to multitask and work under pressure.
  • Proactive, self-motivated, and independent worker.
  • Positive attitude and excellent interpersonal skills.

Key Skills
Executive Assistance, Calendar Management, Travel Coordination, Documentation, Communication, MS Office, Reporting, Stakeholder Management, Confidentiality

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