Personal Assistant

3 days ago

Delhi, India Startup Story® Full time

Job Description

Job Title: Personal Assistant to Director

Location: Delhi NCR (with extensive travel)

Job Overview:

We are seeking a highly organized and proactive Personal Assistant to the Director, who can manage an array of tasks and responsibilities while ensuring smooth coordination across multiple ventures. The role demands extensive travel and the ability to handle confidential matters with the utmost discretion. As the Personal Assistant, you will support the Director with day-to-day tasks, including scheduling meetings, coordinating travel, attending meetings, preparing reports, and overseeing communication.

Key Responsibilities: Administrative Support:

  • Manage the Director's calendar, scheduling meetings, appointments, and events.
  • Handle phone calls, emails, and correspondence on behalf of the Director.
  • Prepare meeting agendas, reports, and presentations.
  • Monitor deadlines and follow up on commitments to ensure timely execution.

Travel Management:

  • Coordinate and manage domestic and international travel arrangements, including flights, accommodation, and itineraries.
  • Accompany the Director to meetings, conferences, and events across various cities.
  • Ensure seamless travel logistics for both personal and business trips.

Meeting Coordination:

  • Attend meetings with the Director, take minutes, and summarize key takeaways for actionable follow-ups.
  • Act as the liaison between the Director and clients, stakeholders, and business partners.
  • Ensure timely communication and meeting updates for all involved parties.

Project Management:

  • Assist in managing ongoing projects, tracking progress, and ensuring timely completion.
  • Coordinate between different departments to streamline communication and collaboration.
  • Handle confidential projects and sensitive information with discretion.

Task Coordination:

  • Organize and prioritize tasks, ensuring the Director is well-prepared for meetings and events.
  • Provide support with research, report creation, and data analysis as required.
  • Manage documentation, filing systems, and maintain records of key business transactions.

Event Participation:

  • Assist in planning and organizing company events, conferences, and other functions.
  • Represent the Director at meetings, events, and networking functions when required.

Qualifications:

  • Proven experience as a Personal Assistant or in a similar role.
  • Strong organizational and time-management skills.
  • Ability to travel frequently and work flexible hours.
  • Excellent verbal and written communication skills.
  • High level of confidentiality and professionalism.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other administrative tools.
  • Ability to manage multiple tasks and prioritize effectively.
  • Strong problem-solving skills and the ability to work independently.

Preferred Skills:

  • Experience in handling projects with government bodies or corporate clients.
  • Familiarity with travel management and event coordination.
  • Background in business administration or related field.

Benefits:

  • Competitive salary and travel allowances.
  • Opportunities to work closely with the leadership team.
  • Exposure to various business functions and industries.
  • Opportunity for career growth within a dynamic and fast-paced environment.

Note: This role involves extensive travel and regular meetings, and flexibility is essential to accommodate changing schedules and priorities.

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