Accounts Assistant

3 weeks ago

Ernakulam, India Avenue Hotels And Resorts Full time

Job Summary:

The Accounts Assistant will support the day-to-day operations of the Accounts Department, ensuring accurate financial recording, timely processing of transactions, and compliance with hotel policies and statutory requirements. The role requires attention to detail, confidentiality, and coordination with various departments to maintain smooth financial operations.

Key Responsibilities:

1. Accounts Payable & Receivable

  • Process supplier invoices, staff claims, and vendor payments.
  • Prepare customer invoices and follow up on outstanding payments.
  • Reconcile vendor statements and resolve discrepancies.

2. Cash & Bank Transactions

  • Record daily cash collections from Front Office, F&B, and other outlets.
  • Assist in daily cash/bank reconciliation.
  • Maintain petty cash records and ensure timely replenishment.

3. General Ledger & Records

  • Post journal entries and maintain ledgers accurately.
  • Assist in month-end and year-end closing activities.
  • Maintain proper filing of vouchers, invoices, and supporting documents.

4. Compliance & Reporting

  • Support statutory compliance including GST, TDS, and PF/ESI records.
  • Assist in preparation of MIS reports and financial statements.
  • Coordinate with auditors during internal and statutory audits.

5. Coordination & Support

  • Liaise with other hotel departments for invoice clarifications and approvals.
  • Provide administrative and clerical support to the Accounts team.
  • Handle guest queries related to billing and payment in coordination with Front Office.

Qualifications & Skills:

  • Bachelor's degree in Commerce, Accounting, or Finance.
  • 1–3 years of experience in accounting, preferably in the hospitality industry.
  • Knowledge of Tally/ERP systems and MS Office (Excel proficiency is a must).
  • Familiarity with hotel accounting procedures is an advantage.
  • Strong numerical ability, attention to detail, and organizational skills.
  • Good communication and interpersonal skills.

Work Environment:

  • Based in the hotel office with interaction across departments.
  • May require extended hours during month-end or audit periods.

Job Type: Full-time

Work Location: In person

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