Manager Administration
4 weeks ago
Position : Manager - AdministrationDescription of Responsibility- Facilities Management and Daily Operation- Soft Services - Janitorial, Front office / Dispatch / Security ( Electronic, CCTV, Access Control, Physical) / Rider / Potted Plants - Service Quality and Delivery , Service review, Escalation for Services / Admin Helpdesk- Fire Extinguishers, Handheld Metal Detectors, Notice Boards Updates2. Staff Welfare- Cafeteria, CCD, CDX, Pantry Services, Party & Event coordination management3. Fleet Management ( Mumbai + Bureau)- 1. Facilities and Services Provideda. ENG shootb. Employee Pick up / Dropc. Guest Pick up / Dropd. Outstation Vehiclese. Event based shoots2. Supervision / Management of People :- Direct supervisory control / management responsibility of a team of fleet support staff comprising currently of a Fleet supervisor / Fleet In-charge / Assistant Manager – Fleet Operations.- 3. Process and Policies:a. implementation of policy.b. Develop and monitor strategies for the fleet operations.c. Review and, where necessary, update agreed policy.- 4. Cost Savinga. Ensure continuous development and implementation of fleet process resulting in Cost saving and optimum utlisation.- 5. Contacts and Relationships:a. Timely revision of contracts and Vendor Managementb. Provide reports to Head of Department concerning the safe, efficient and operation of Fleet.- 6. Audit and Checks:a. To undertake audit and checks to ensure optimum utlisation, cost savings and ensure employee safety.b. Documentation with regard in align with the local traffic authorities.3. Infrastructure repairs and maintainCoordination with Internal T&B and Common Facility Team for upkeep of facility .4. Contract Management- Renewal of Contracts / Certification of Bills / Verification of Compliance document5. MIS- Soft services, Canteen, Riders (Admin) , MRBS6. Cost cutting and New initiatives- Rationalization of Manpower / Effective Cost cutting on Over Heads and Admin Expenses- Handled the entire fleet operation with less no of cars7. Liasioning with all Govt. officials- BMC and other authorities as and when required8. Audit & Training Programs- Arranging training programs for Soft Services, QHSE , Front office, Pantry Services, Security and carrying out Audit for Infrastructure ( Snag list ), Janitorial, HSE, Pest9. Assisting Sr. Manager / Leading and Guiding Team- Assisting Sr. Manager to achieved team objective / Preparation of budget, MIS, Expense comparison, New proposal, IOM, Invoice processing etc.10 Supporting Noida Team- As and when required supporting Noida Team as instructed by Line Manager HOD11. Printing & Stationery & Office Supplies- 1. Service & Facilities- a. Processing of Visiting Cards- b. Processing Envelopes- c. Processing Letter heads and other office stationery.- 2. MIS, Cost Saving & Vendor Management.- a. Review of MIS.- b. Vendor Management12 Vendor Management & Vendor Payments- Constant review of the other service providers in the market. Ensure timely payment to the vendors for the goods and services provided.13 Dispatch Management- Incoming Courier, Outgoing Courier, Interdepartmental courier- Riders14 Telecommunication- International Mobile phone, sim cards, datacards- Extension & Telephone Director- Landlines - Fixed Lines ( Billing & Liasioning ), FWP Lines ( Bureau's ), Liasioing with Service ProviderExperience – 8-10 YearsProfile: Individual must perform all administrative duties including liaison with local bodies excluding fleet operations.Location – Sunteck Icon, BKC, Mumbai
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