Conference Producer

6 days ago


Greater Bengaluru Area, India Maxpo Exhibitions Pvt Ltd Full time

Maxpo Exhibitions, a leader in the exhibition and conference industry, is seeking a creative and detail-oriented Conference Producer to develop, plan, and execute high-quality conferences. The ideal candidate will have experience in research, content creation, and event management, with the ability to develop commercially viable conference agendas and work collaboratively with sponsors, speakers, and internal teams.


Key Responsibilities:


Conference Topic Research:

Conduct in-depth market research to identify relevant and trending topics within the industry.

Collaborate with industry experts and stakeholders to identify key issues and themes for conference agendas.


Agenda & Program Development:

Design and produce innovative conference programs that address market needs and align with audience interests.

Develop comprehensive conference agendas with a focus on engaging content, including panel discussions, keynote presentations, and interactive sessions.


Speaker Sourcing & Management:

Identify and secure top industry leaders, experts, and keynote speakers to participate in the events.

Build strong relationships with speakers, ensuring clear communication and smooth participation before and during the event.


Project Management:

Manage the overall timeline and logistics for each conference, from concept through to execution.

Work closely with internal teams (sales, marketing, and operations) to ensure seamless event delivery.


Sponsorship Collaboration:

Partner with the sponsorship sales team to develop event sponsorship opportunities and integrate sponsor objectives into the program.

Collaborate with sponsors to provide them with tailored opportunities for brand exposure and thought leadership.


Onsite & Virtual Event Management:

Oversee the onsite or virtual production of the event, ensuring everything runs smoothly and on schedule.

Coordinate with technical and logistics teams to ensure the seamless execution of all aspects of the event.


Post-Event Analysis & Reporting:

Conduct post-event evaluations, including feedback from attendees, speakers, and sponsors.

Provide detailed analysis and reporting on the event's success, identifying areas for improvement and future growth opportunities.


Qualifications:


3-4 years of experience in conference production, content creation, or event management, preferably within the exhibition or conference industry.

Bachelor's degree in Event Management, Marketing, Business, or a related field.

Strong research and analytical skills with the ability to identify trends and turn them into viable conference topics.

Excellent project management and organizational skills, with the ability to manage multiple events simultaneously.

Strong communication and relationship-building skills, especially when working with speakers, sponsors, and cross-functional teams.

Experience working with international clients and stakeholders is an advantage.

Ability to work in a fast-paced environment, meet deadlines, and deliver high-quality events.


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