Assistant Purchasing Manager

3 days ago

Hyderabad, India Vayhan Coffee Limited Full time

Job Summary:

We are looking for a detail-oriented and proactive Purchase Assistant to support our procurement activities. The candidate will be responsible for handling day-to-day purchase operations, preparing and processing purchase orders, maintaining vendor records, and ensuring timely procurement of goods and services. Proficiency in MS Excel and knowledge of purchase order generation is essential.

Key Responsibilities:

  • Assist in the preparation, review, and issuance of purchase orders (POs).
  • Maintain and update vendor database, quotations, and purchase records.
  • Coordinate with suppliers for quotations, order confirmation, and delivery follow-ups.
  • Prepare and maintain Excel reports related to purchases, price comparisons, and
  • inventory requirements.
  • Verify purchase requisitions and ensure compliance with company policies.
  • Assist in negotiating with vendors for price, quality, and delivery timelines.
  • Monitor stock levels and support in maintaining adequate inventory.
  • Handle documentation related to procurement, invoices, and vendor payments.
  • Coordinate with internal departments for their material requirements.
  • Provide administrative support to the purchase team as required.

Key Skills & Competencies:

  • Strong knowledge of MS Excel (Tables, basic formulas, data management).
  • Good understanding of purchase order (PO) process and procurement cycle.
  • Excellent communication and coordination skills.
  • Attention to detail and ability to multitask.
  • Time management and organizational skills.
  • Basic knowledge of ERP systems (preferred, not mandatory).
  • Qualifications & Experience:
  • Preferred Bachelor's degree in Commerce, Business Administration, or a related field.
  • 3–5 years of experience in purchase/procurement or a similar role.

Qualifications:

  • Bachelor's degree in Business, Supply Chain Management, or a related field.
  • Proven experience in procurement or a related role.
  • Strong negotiation and communication skills.
  • Familiarity with procurement software and tools.

Other Skills:

  • Negotiation skills
  • Analytical and strategic thinking
  • Strong communication and interpersonal skills
  • Attention to detail
  • Time management and organizational abilities
  • Problem-solving skills

Job Type: Permanent

Benefits:

  • Health insurance
  • Provident Fund

Experience:

  • total work: 3 years (Preferred)

Work Location: In person

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