Executive Assistant to Chief Executive Officer
4 weeks ago
Oben Electric is an R&D-driven electric motorcycle start-up headquartered in Bengaluru. Founded in Aug 2020 by IIT & IIM alumni, Oben Electric designs, develops, and manufactures electric motorcycles and critical EV components in-house. The company is committed to 'Design in India for the World' and is pioneering the use of advanced battery chemistry, such as LFP, in electric two-wheelers. With a focus on safety, longevity, and environmental sustainability, Oben Electric holds over 25+ patents for its proprietary technology and EV components. As an early mover in the industry, Oben Electric is leading the adoption of electric motorcycles in India and has plans to become the largest electric motorcycle OEM globally.
Website: Executive Assistant
Location: Bangalore, Jigani Bommasandra Link Rd
Role Description
This is a full-time on-site role for an Executive Assistant to the Chief Executive Officer at Oben Electric in Bengaluru. The Executive Assistant will provide comprehensive administrative support and assistance to the CEO. Daily responsibilities include managing expense reports, diary management, and providing executive support. The Executive Assistant will also provide general administrative assistance to ensure smooth operations.
Key Responsibilities:
Calendar Management: Coordinate and manage executives' schedules, including appointments, meetings, and travel arrangements, ensuring efficient time utilization.
Communication Handling: Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing correspondence, emails, and phone calls.
Administrative Support: Provide comprehensive administrative support, including drafting and editing correspondence, preparing reports, and maintaining accurate records.
Meeting Coordination: Arrange and organize meetings, conferences, and events, including logistical arrangements, agenda preparation, and documentation.
Confidentiality Management: Maintain strict confidentiality of sensitive information, exercising discretion in handling confidential documents and communications.
Task Prioritization: Anticipate and prioritize tasks, deadlines, and deliverables, ensuring timely completion and proactive follow-up on pending issues.
Travel Arrangements: Facilitate travel arrangements, including booking flights, accommodations, transportation, and itinerary planning, to ensure smooth and hassle-free travel experiences.
Documentation Management: Manage and maintain filing systems, databases, and other organizational tools, ensuring easy retrieval and access to relevant information.
Project Support: Provide administrative support for special projects and initiatives, coordinating resources, tracking progress, and facilitating communication among team members.
Ad Hoc Support: Assist executives with ad hoc tasks and projects as required, demonstrating flexibility and willingness to contribute to the overall success of the team.
Qualifications
Bachelor's degree in Business Administration, Secretarial Studies, or related field preferred.
Proven experience as an executive assistant, personal secretary, or similar role, preferably supporting C-suite executives.
Proficiency in office productivity software (e.g., Microsoft Office suite, Google Workspace) and familiarity with administrative tools and systems.
Excellent communication skills, both verbal and written, with a professional and courteous demeanour.
Strong organizational and multitasking abilities, with keen attention to detail and accuracy.
Discretion and integrity in handling confidential information and sensitive situations.
Ability to work independently with minimal supervision and as part of a collaborative team.
Flexibility to adapt to changing priorities and deadlines in a fast-paced environment.
Strong problem-solving skills and proactive approach to addressing challenges effectively.
Experience in executive administrative assistance and executive support
Proficiency in managing expense reports and diary management
Strong administrative assistance skills
Relevant skills and qualifications that would be beneficial:
Excellent communication and interpersonal skills
Ability to prioritize and multitask effectively
Highly organized with attention to detail
Ability to maintain confidentiality
Proficiency in Microsoft Office Suite
Experience in the automotive or electric vehicle industry
Bachelor's degree in Business Administration or related field
Benefits:
Competitive salary commensurate with experience.
Health and wellness benefits package.
Opportunities for professional development and growth.
Collaborative and supportive work environment.
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