Submissions Specialist

2 weeks ago

Navi Mumbai, India WebMD Full time

Position Requirements:

● 1 to 2 years of experience in Editorial, Project Management, or Operations working in a high-volume, process-oriented environment with a focus on online contentdevelopment, preferably in a medical communications agency, pharmaceutical company, or pharmaceutical advertising agency

● 1 to 2 years of experience submitting promotional materials into Veeva Vault PromoMats; Veeva certification a plus

● Must be able to handle multiple projects and consistently meet deadlines, working collaboratively with colleagues in Editorial, Project Management, and Account Management

● Exceptional organizational skills and the ability to handle multiple tasks/responsibilities simultaneously

● Ability to work efficiently with careful attention to details under tight deadlines

● Experience using online project management tools such as Workfront, screen capture and recording software such as Snagit, and Adobe Acrobat is a plus

Role & Responsibilities:

● Manage all aspects of MLR system submissions (e.g., through Veeva Vault PromoMats) of various Web-based promotional materials such as e-mails, web pages, banners, rich media, and learning modules targeting physicians and other healthcare professionals: prepare submission PDFs, create placeholders and job bags, upload documents, anchor references, download comments, etc.

● Develop and maintain up-to-date knowledge of client-specific submission requirements, including system, regulatory, and annotation guidelines

● Track the status of promotional materials uploaded into client review systems, flagging completed reviews to Account Managers

● Prepare submission PDFs that accurately reflect our HTML builds and their functionality for the purpose of client comment collection and approval

● Monitor day-to-day project tasks, identifying potential areas for delay and actively work to identify and troubleshoot issues

● Escalate day-to-day task-related issues, accelerations, and prioritization requests to the Senior Submissions Specialist

● Develop and maintain up-to-date knowledge of Medscape's product offerings and processes as it relates to submissions and Pharma regulatory requirements

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