Accounts Receivable Specialist

1 week ago

Ahmedabad, India Cygnet Infotech Full time

The Accounts Receivable (AR) Specialist will manage the complete AR lifecycle, ensuring accurate invoicing, GST & e-Invoicing compliance, timely collections, and proper accounting in Tally ERP. The role will also support audits, reconciliations, and AR process automation to improve efficiency.

Key Responsibilities

1. Pre-Invoicing Validation

  • Review and approve projects in CRM/ERP created by the sales team.
  • Match Purchase Orders (POs) with proposals, quotations, and contracts.
  • Verify PO terms, billing milestones, payment terms, and applicable taxes.
  • Coordinate with project managers to confirm delivery before billing.

2. Invoice Preparation & Compliance

  • Prepare invoices for services provided.
  • Apply correct GST treatment, HSN/SAC codes, and generate e-Invoices on GST portal.
  • Create accounting entries in Tally ERP with proper supporting documents.
  • Ensure compliance with Indian statutory requirements.

3. E-Invoicing & GST Compliance

  • Upload invoices to GST portal for IRN & QR code generation.
  • Support GST filing in coordination with the tax team.
  • Maintain audit-ready documentation.

4. Accounts Receivable Management

  • Maintain real-time AR ledger and monitor outstanding payments.
  • Follow up with clients as per agreed credit terms.
  • Prepare AR ageing reports and escalate overdue accounts.

5. Collection & Reconciliation

  • Track bank receipts and match them against invoices.
  • Manage short payments, credit notes, and disputed cases.
  • Perform monthly AR reconciliations and match income with Form 26AS.

6. Sales Support & Closure

  • Share AR status with the sales team for renewals, deal closures, and payment follow-ups.
  • Provide accurate outstanding details for client discussions.

7. Reporting, Audit & Automation

  • Prepare weekly AR reports and collection performance metrics.
  • Support internal/statutory audits with required documentation.
  • Recommend and implement automation/process improvements.

Skills & Competencies

  • Strong knowledge of end-to-end AR processes for services/SaaS businesses.
  • Proficiency in Tally ERP & MS Excel.
  • Sound understanding of GST & e-Invoicing compliance in India.
  • Excellent attention to detail and accuracy.
  • Strong follow-up and client communication skills.
  • Ability to collaborate with sales, delivery, and legal teams.
  • Familiarity with CRM tools for project tracking.

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