Administrative Scribe

Job Description

Job Title: Traveling Administrative Scribe

Job Type: Temp to PermLocation: Clear Lake, TX
Pay: $20-$21/hour
Smarter HR Solutions is looking to hire dependable, computer savvy, administrative professionals for our Oil and Gas Management client's Traveling Administrative Scribe position (bilingual English/Spanish a plus). This Administrative role comprises attending executive meetings to scribe meeting notes, maintaining organization of meeting calendar for scheduling, and utilizing strong attention to detail when preparing the final format of meeting notes for Manager review. If you're hard-working, dedicated, have a love for travel, and looking for a terrific work family, this may be a great opportunity for you 

Our client's main office is located in Clear Lake, TX, but this is a high-travel position (75%-100% travel) . Only candidates with extreme flexibility are encouraged to apply. 

Job Responsibilities:

• Transcribe discovery meetings in English (and Spanish,  if applicable), create discovery meeting reports and summaries and make corrections or changes as noted.
  
• Required to travel (overnight) 1 to 4 week(s) a month.  Travel is normally departing (via plane) Sunday evening and returning the following Friday.
  
• Utilize excellent grammar, spelling and sentence structure in English (and Spanish, if applicable)  in report writing and conversing with clients.
  
• Work with word processing, spreadsheets, and computer software.
  
• Maintain strict adherence to client confidentiality according to company standards and government regulations
  
• Review transcription documents for quality assurance and precision to spot and correct any errors that could impact client risk and liability
  
• Utilize templates and enter data for record-keeping and archives
  

Requirements Job Requirements:

• A 4-year degree from an accredited institution or at least 5 years of administrative or relevant work experience
  
• Proficiency with Microsoft Suites (Word, Excel, etc.)
  
• Advanced typing and grammar skills in English (and Spanish, if applicable)
  
• Ability to navigate between multiple computer programs
  
• Excellent written and verbal communication skills in English (and Spanish, if applicable)
  
• Strong critical thinking skills
  
• Ability to work and thrive in a fast-paced setting
  
• Punctual and reliable disposition
  
• Superb listening and time management skills
  
• Able to type at least 45 WPM
  
• Must have reliable transportation.
  
• Some industrial knowledge, construction, or previous oil and gas experience is a PLUS.
  

Benefits Benefits

Benefits (after temp-to-perm period):

• Health insurance
  
• Dental insurance
  
• Paid time off
  
• Professional development assistance
  
• Tuition reimbursement
  
• Other
  

All travel expenses are pre-paid and arranged by the company. Any Flyer Miles are yours to keep

Requirements
Proficiency with Microsoft Suites (Word, Excel, etc.) Advanced typing and grammar skills in English (and Spanish, if applicable) Ability to navigate between multiple computer programs Excellent written and verbal communication skills in English (and Spanish, if applicable) Strong critical thinking skills Ability to work and thrive in a fast-paced setting Punctual and reliable disposition Superb listening and time management skills Able to type at least 45 WPM Must have reliable transportation. Some industrial knowledge, construction, or previous oil and gas experience is a PLUS.

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