▷ (Only 24h Left) Executive Assistant

3 weeks ago

Gurgaon, India Novus Hi-Tech Full time
I. Hiring specifications

Job Purpose:

We are seeking a highly organized, proactive, and professional Executive Assistant to support our Managing Director. The ideal candidate will be a strategic partner, capable of managing a wide range of administrative and executive support-related tasks. They must be able to work independently and possess a high level of confidentiality, efficiency, and attention to detail.

Role Expectations:

Administrative Support:

- the MD's calendar, schedule meetings, and coordinate appointments.- travel arrangements, including booking flights, hotels, and transportation.- and edit correspondence, communications, presentations, and other documents.

Meetings & Discussions

- facilitate meetings and discussions of the MD and / or on behalf of the MD ensuring adequate prior preparation of participants as well as follow-up on action points- detailed minutes during meetings and follow up on action items. To keep track of meetings / discussions and their action points and ensure coordination between individuals and teams participating in the meetings and discussions- coordinate all meetings, discussion forums and client engagements on behalf of the MD that will include preparatory work, recording minutes and follow up action in all cases.

Project Management:

- be part of the project management office and follow up on progress with various stake holders- progress on strategic initiatives and provide updates.

Reporting structure: The candidate will report directly to the Managing Director

II. PEOPLE SPECIFICATIONS

Profile: Ideally ~

- of 5 years of experience as an Executive Assistant or in a similar role- independent & mature professional with high level of ownership & responsibility- in project / program management; has a background in analysis and analytics

Requisites: Exposure working in a corporate or high-paced professional environment. Experience supporting C-suite executives or senior management.

Competencies:

- and Financial Analysis- Management tools- organizational and time management skills.- to multitask and prioritize tasks effectively.- degree of professionalism and emotional intelligence.- with a proactive approach to problem-solving.- to work under pressure and meet deadlines.- interpersonal skills and the ability to build relationships with stakeholders

Behavioural:

Hi Tech way of working: We value behaviour aligned with CCODERS

- First: Operate with customer success mind set and align all our actions accordingly.- problem solving: Organisation interest supersedes individual interests; working together to solve problems effectively.- & Commitment: Going above & beyond the call of duty while also keeping up with the promises & targets under any circumstances.- Driven, First Principle: Objective Decision making based on data (Not on Hunches)- Mind set: Be open to new challenges whilst willing to step out of comfort zone in order to learn and grow.- & commercial orientation: Manage cost and resources to achieve business outcomes & commercial success.- and Scalable Process Approach: Deploy processes that are flexible, agile and unlocks business value with speed.

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