Executive Assistant

3 days ago

ajit, India Innovative Incentives & Rewards Pvt. Ltd. Full time

This Opening is Based In Mohali ( Chandigarh )

Please apply Only If you Live in Tri-City or are Open To Relocate


About Us


Innovative Incentives & Rewards Pvt. Ltd. is a marketing services company based in Mohali. We specialize in marketing strategy development and business process change. With a focus on delivering enhanced customer satisfaction and retention rates, we assist client firms in developing and implementing market-led, customer-driven programs. Our robust processes and systems have been tested in the real world, providing accurate and ongoing benefits to our clients. We offer a full suite of consulting services and marketing tools to support our clients' marketing planning needs.


About the Role


This is not just a full-time on-site role for an Executive Assistant; it's a unique opportunity for professional growth and learning. As an Executive Assistant, you will not only provide high-level administrative support to company executives but also have the chance to develop a wide range of skills and knowledge. Your day-to-day tasks will include managing calendars, organizing meetings and events, preparing expense reports, and providing general administrative assistance. You will also maintain effective communication channels between executives and internal/external stakeholders, allowing you to grow and contribute to the company's success.


Best Suited for Someone with an entrepreneurial bent of mind, Great Ambition, Dedication, a High Degree of Talent, Guts, & Leadership, Willing to Work Way Up to being Part of a Key Team & Makes the Magic That Turns Thoughts into Reality


Someone who possesses the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, switch gears at a moment's notice, and take effective action without having to know the total picture & exhibit superior attention to detail, the ability to meet tight deadlines, excellent organizational skills, and the ability to juggle multiple critical requests.


Sounds like you?


Exceptionally bright, presentable Self-starter who is highly creative, passionate, enthusiastic, and capable of handling information of the most sensitive, highly confidential, strategic, and critical nature. Understanding the business goals, the context for crucial decisions, an appreciation for different work styles, and often changing priorities maintain balance when prioritizing multiple tasks.


Superior attention to detail allows you to meet tight deadlines, exhibit excellent organizational skills, and juggle multiple critical requests. A good sense of humor, high integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company are also important.


What Would You Be Doing?


  • Provide business support to the Director and enable them to lead the business efficiently, assisting in preparing the content/presentation, communication, and liaising.
  • Prioritizes conflicting needs, handles matters expeditiously and proactively, and follows through on projects to successful completion, often with deadline pressures.
  •  Coordinating and collaborating with various stakeholders involved in organization-level activities. Tracking all the task forces and special projects running and following up with them on status updates and timely closure of action items.
  • Research industry trends and developments in the marketplace, collate reports, summarize industry publications and results
  • General management for scaling the business by owning the areas of business analytics and reporting, vendor management, and partnerships.
  • Managing external relationships and representations at national and international events, conferences, industry bodies, and the government.
  • Take charge of the various loose ends, map out multiple relationships, and build a calendar of events to take part in to ensure maximum impact on the company
  • Able to handle new types of situations and the rapid pace of growth comfortably
  • Completes various administrative tasks, including managing an extremely active calendar of appointments; composing and preparing sometimes confidential correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents
  • Complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the office.
  • General management for scaling the business by owning the areas of business analytics and reporting, vendor management, partnerships, and coordination with the Press.
  • Actively Participate in all marketing initiatives for the company / assist in implementing digital and offline marketing strategies, including coordination with agencies on creatives, events, etc.
  • Extensive Business Travel is / May be involved.


Qualifications Expected

 

  • Smart Graduate with Strong verbal and written communication skills from a Tier 1 business school with 2+ years of work experience or
  • An MBA from a premier school with 3+ years of experience, preferably in e-commerce/operations/project management /Consulting, would be great
  • Open to Consider Exceptional Candidates from Other Backgrounds with Proven Track Records in General Management
  • Advanced Working Knowledge of MS Office is a MUST

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