Senior Admin Executive

7 days ago


Mumbai, India MAX Security Full time

Company Profile:

Max is Global Risk Management organization based out in Tel Aviv, Israel and its APAC HQ is based out of Mumbai. Led by veterans from Israeli Military Special Forces, Intelligence, Cyber and Secret Services we operate in 160 countries across the globe. We have capabilities in every continent across the world and carry the experience of 25 + successful years in the intelligence, operations, and consulting sector. MAX provides Fortune 500 organizations with the tools to enable them to carry out business in some of the most challenging and severe environments.

Position: Senior Admin Executive

Job Details:

  • Experience: 2-5 years.
  • Seniority : Junior to mid level.
  • Job Type: Full-time – Hybrid work model.
  • Team Size : One person contributor role.
  • Location: Mumbai.
  • Travel : Frequent inter and intra city domestic travel.
  • Schedule: Six day week Mon - Sat.
  • Education: Bachelor's degree (Master's preferred).
  • Joining: Immediate joiners only.

Job Responsibilities:

  • Remote Office Administration : Oversee virtual work operations, manage digital office tools, coordinate virtual meetings, and ensure compliance with company policies and procedures
  • Asset Management : Maintain accurate inventory of physical and IT assets, ensure regular servicing, and optimize utilization.
  • Vendor Management : Build and maintain relationships with vendors and suppliers, negotiate contracts, manage procurement, and ensure timely delivery of goods and services.
  • Event and Travel Arrangements: Coordinate cost-effective travel planning, including cabs , flights and hotels bookings.
  • Visa Documentation: Handle all aspects of visa processing, including preparing documentation and liaising with embassies and consulates for timely approvals.
  • Utility Bills Payment: Manage timely payment of utility bills related to remote work to avoid disruptions.
  • Invoice Generation and Client Payment Follow-up : Generate accurate invoices, follow up on outstanding payments, and maintain professional communication with clients.
  • Vendor and Service Provider Payments: Handle the entire payment process, ensuring prompt processing and accurate record-keeping.
  • GST and TDS Filing : Ensure timely payments and filing of GST and TDS returns.
  • Bills Receivable and Bills Payable: Should have good knowledge of Bills Receivable and Bills Payable.

Requirements and Skills:

  • Proven administration experience in multinational companies.
  • Excellent proficiency in written and spoken English.
  • Advanced MS Excel and Power BI skills are highly desirable
  • Filing of statutory compliances and audits.
  • Detailed knowledge of invoicing, GST, TDS, and vendor management.
  • Experience in large-scale event and global travel management.

  • Admin Executive

    3 months ago


    Mumbai, Maharashtra, India CRP Training and Development Private Limited Full time

    Administrative Support to senior - Office Management. - Ensure the office is well-equipped and organized, including ordering office supplies and maintaining a clean and welcoming environment. Requirement - 1+ years of experience in an admin executive position - Proficiency in Microsoft Office and other common office software - Administrative practices and...

  • Admin Executive

    6 months ago


    Navi Mumbai, Maharashtra, India Bio-Tech Full time

    JD for Admin Executive - Coordinate project deliverables - Perform accounting tasks, including invoicing and budget tracking - Schedule meetings and travel arrangements for senior members of the company - Provide administrative support for operations team **Job Types**: Full-time, Permanent **Salary**: ₹14,000.00 - ₹18,000.00 per...


  • Mumbai, Maharashtra, India Admin Looks Full time

    Job Title: Senior Trade Finance ProfessionalWe are seeking a highly experienced Senior Trade Finance Professional to join our team at Admin Looks in Mumbai.Job Description:The successful candidate will have extensive knowledge of trade finance products, including Documentary Letters of Credit, Standby Letters of Credit, Bank Guarantees, and Fund Transfers....

  • Admin Executive

    6 months ago


    Mumbai, India Fast Track Jobs Full time

    We Requires 2 **Admin executive -Female ** for a Out sourcing company at **Thane** Exp : 1-5Yrs Sal : 20K in Hand (As per your experience) Title/Designation **:Admin executive-Female** **Location : Thane** **Gender : Female** **Software : ERP** Job Type : Permanent - Monday to Saturday (3rd Saturday Off) | 10.00am to 06.30pm **Job Description**: Job...

  • Admin Executive

    6 months ago


    Mumbai, India Fast Track Jobs Full time

    We Requires 2 **Admin executive** for a Out sourcing company at **Thane** **Exp : 1-5Yrs** Sal : 20K in Hand (As per your experience) Title/Designation **:Admin executive** **Location : Thane** **Gender : Female** Software : ERP Job Type : Permanent - Monday to Saturday (3rd Saturday Off) | 10.00am to 06.30pm **Job Description**: Job Role &...

  • Admin Executive

    18 hours ago


    Mumbai, Maharashtra, India CRP Training and Development Private Limited Full time

    Administrative Support to senior - Office Management. - Ensure the office is well-equipped and organized, including ordering office supplies and maintaining a clean and welcoming environment. Requirement - 1+ years of experience in an admin executive position - Proficiency in Microsoft Office and other common office software - Administrative practices and...

  • Admin Executive

    3 months ago


    Andheri, Mumbai, Maharashtra, India Oriflamme IT SOlutions Full time

    WE have urgent openings for the post of **Admin Executive** - **Job Location = **Andheri (East) Mumbai - 400093. - **Fix Salary =** 25000 PM. (pf facility available) - **Experience =** 2 Years + - **Note =** saturday and sunday off - **training** will be provided **Job description** - Provide administrative assistance to senior management and departments. -...

  • Admin Executive

    1 month ago


    Mumbai, Maharashtra, India BIID Full time

    **Position Title**: Admin Executive **Department**: Administration **L**ocation: South bombay **Job Overview**: The Admin Executive plays a critical role in ensuring smooth day-to-day operations of the office by handling administrative tasks, supporting the team, and maintaining an organized and efficient work environment. This position involves a variety...

  • Admin Executive

    6 months ago


    Mumbai, India Annet Technologies Full time

    2 to 3 years experience as Admin Executive ( Compulsory) which includes: - Front Desk experience - Daily Admin related Task and office up keeping - Experience in similar industry is preferable - Vendor Management/Asset management/Documentation - Good communication, analytical & problem solving skills - Basic knowledge of infrastructure...

  • Admin Executive

    6 months ago


    Mumbai, India That's My Job. Full time

    We are hiring admin executive. male and female also eligible for this job post. Should know about admin work. Should know about Ms Word and Ms execl. pleasing personality. **Job Types**: Full-time, Permanent **Salary**: ₹18,000.00 - ₹30,000.00 per month **Benefits**: - Provident Fund Schedule: - Day shift Supplemental pay types: - Performance...

  • Admin Executive

    6 months ago


    Mumbai, India Ava Placement Services Full time

    Admin Executive **Salary**:20k to 25k Loc: Mumbai Exp: 1+ year Providing assistance to the HR team in recruitment and onboarding. Providing support in ABS-wide (asset-backed securities) projects. Managing calendar as well as associated operations. Other tasks such as booking conference halls as well as audiovisual equipment, preparing documentation,...


  • Mumbai, India Live Connections Full time

    Join Our Team as an HR Admin Senior Executive! Location: Andheri, MumbaiCompany: A Leading Logistics ProviderAre you an experienced HR professional with a knack for administration? Our company is looking for a dedicated HR Admin Senior Executive to enhance our HR operations!About Us:We’re committed to delivering top-notch logistics solutions. Our...


  • Mumbai, India Live Connections Full time

    Join Our Team as an HR Admin Senior Executive! Location: Andheri, Mumbai Company: A Leading Logistics Provider Are you an experienced HR professional with a knack for administration? Our company is looking for a dedicated HR Admin Senior Executive to enhance our HR operations! About Us: We’re committed to delivering top-notch logistics...

  • Admin Executive

    6 months ago


    Mumbai, India LDS infotech PVT LTD Full time

    Kindly Confirm the below details for the post of Admin Executive Profile. Company Name: LDS infotech Pvt Ltd Designation: Admin executive Department: Admin JOB Location: Mumbai Working days and Time : Mon - Sat 10-7 PM 2nd and 4th Sat off Working Status : Working from Office Job profile: - Order Entry in PO register & Order Processing. - Following up...

  • Admin Executive

    6 months ago


    Mumbai, Maharashtra, India Atrina Technologies Pvt Ltd Full time

    Build something new with a world-class team. At Atrina, we allow our employees to make their mark by entrusting them to make decisions and do what they’ve been hired to do: their very best. Your potential is waiting; why are you? Job brief: We are seeking a dedicated Admin Executive to join our team at Atrina Technologies Pvt Ltd. As an Admin Executive,...

  • Admin Executive

    6 months ago


    Mumbai, India Eduauraa Technologies Private Limited Full time

    A relevant bachelor’s degree in business, education, management, office administration, or communication - Proven experience in office management - Strong knowledge of MS Office and basic computer skills - Experience in preparing cash flow statements, budgeting and expense control - Proficient in health and safety regulations - Excellent verbal and written...

  • Admin Executive

    6 months ago


    Mumbai, Maharashtra, India T&N Business Services Pvt Ltd Full time

    Job description Profile : Admin Executive Location : Mumbai Admin Qualifications and Skills: - Diploma or equivalent required; Associates degree in office administration or related field preferred. - Experience with high-level CRM software preferred - Proficient with Google sheets and Microsoft Office Suite/related software. - 2+ years’ business...

  • Admin Executive

    6 months ago


    Navi Mumbai, India ideaForge Full time

    Admin Navi Mumbai (On-Site) Executive **Job Description**: - Admin & Facility Management - Knowledge of HVAC, Plumbing, Electrical, and Civil Work - Ability to Manage HK Team, responsible for day-to-day HK operations and facility upkeep. - Knowledge of facility Repair & Maintenance - Vendor Management - AMC Management - Company''s Event Management -...

  • Admin Executive

    6 months ago


    Aarey, Mumbai, Maharashtra, India Crystal Cool Chain Full time

    **Admin Executive: - ** **Responsibilities**: Provide administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating appointments. Assist in preparing and editing correspondence, presentations, reports, and other documents as required. Maintain and organize files, records, and databases, ensuring accuracy...

  • Admin Executive

    6 months ago


    Mumbai, India Mumbai CRP Full time

    Providing administrative Support to senior. - Office Management. - Ensure the office is well-equipped and organized, including ordering office supplies and maintaining a clean and welcoming environment. **Salary**: ₹10,030.52 - ₹15,000.00 per month Schedule: - Day shift **Experience**: - total work: 1 year (preferred) - Admin: 1 year (preferred) -...