Accounts Payable Assistant

2 weeks ago

madurai, India Rego Full time

Job Title: Accounts Payable Executive - Car Rental Industry

Location: Bangalore

Job Type: Full-time


Job Summary: As an Accounts Payable Executive, you will be responsible for managing and overseeing the company's payment processes. This includes processing invoices, verifying expenses, maintaining accurate financial records, and ensuring that all payments are made on time. You will work closely with suppliers, vendors, and internal departments to resolve payment issues, ensure compliance with financial policies, and support the overall financial health of the organization.


Key Responsibilities:


  • • Invoice Processing: Receive, review, and process supplier invoices in accordance with company policies and procedures. Verify the accuracy of invoices, purchase orders, and other payment-related documents. Match invoices to purchase orders and delivery receipts, ensuring all supporting documentation is complete and accurate.
  • • Vendor Management: Establish and maintain positive relationships with vendors and suppliers. Address and resolve any payment-related inquiries or disputes in a timely manner. Monitor vendor accounts to ensure payments are up to-date and accurate.
  • • Expense Reporting: Manage employee expense reports, ensuring compliance with company policies and correct allocation of expenses. Review and process credit card statements, ensuring all transactions are properly authorized and recorded.
  • • Record Keeping: Maintain accurate and up-to-date accounts payable records, including invoice files, payment records, and vendor files. Prepare and maintain reports related to accounts payable activities, such as aging reports and payment summaries. Assist in month-end closing activities, including reconciliation of accounts payable ledger to the general ledger.
  • • Compliance and Audit Support: Ensure compliance with company policies, accounting standards, and regulatory requirements. Support internal and external audits by providing documentation and explanations as needed. Identify opportunities for process improvements and implement best practices in accounts payable operations.
  • • Collaboration: Work closely with other finance team members to ensure smooth financial operations. Collaborate with the procurement team to resolve purchase order discrepancies and improve the procurement-to-payment process.
  • • Reporting: Generate periodic financial reports related to accounts payable and vendor management. Analyze accounts payable data to identify trends, risks, and opportunities for cost savings.



Qualifications: Education: Bachelor’s degree in Accounting, Finance, or a related field is preferred.


Experience: 2-4 years of experience in accounts payable or a similar role, preferably in the car rental or automotive industry.


Skills :


• Strong understanding of accounting principles and accounts payable processes.

• Proficiency in Microsoft Excel and other Microsoft Office applications.

• Excellent attention to detail and organizational skills.

• Strong communication and interpersonal skills.

• Ability to manage multiple tasks and meet deadlines.

• Certifications: Accounts Payable or Accounting certifications are a plus.


Working Conditions:


• Environment: Office-based with occasional travel to company locations or vendor sites.

• Hours: Standard business hours, with potential for overtime during peak periods (e.g., month-end or year-end closings).

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