Office Coordinator

3 weeks ago

Sultānpur Dabās Reserved Forest, India Pocketxtra Full time

General Office Management:

  • Oversee day-to-day administrative functions and ensure smooth office operations.
  • Manage office supplies, maintain office equipment, and handle incoming/outgoing correspondence.
  • Handle general office maintenance and coordinate repairs when needed.
  • Event Logistics & Planning:
  • Assist in planning and executing a wide range of events, from internal meetings to large corporate events.
  • Identify, book, and coordinate venues, catering, and audiovisual equipment.
  • Arrange travel, accommodations, and transportation for employees and event attendees.
  • Vendor & Stakeholder Management:
  • Establish and maintain relationships with vendors, suppliers, venues, and other event stakeholders.
  • Negotiate contracts and ensure services meet the event's requirements.
  • Budget & Financial Management:
  • Create reliable financial reports and track expenses to ensure events stay within budget.
  • Process payments to subcontractors and vendors.
  • On-Site & On-the-Day Support:
  • Assist with event setup, registration, and directing attendees.
  • Troubleshoot logistical issues that arise during an event.
  • Work with other departments, such as marketing or HR, for larger-scale events.

Required Skills

  • Organizational Skills:The ability to manage multiple tasks, maintain detailed records, and handle complex logistics.
  • Communication Skills:Excellent verbal and written communication to interact effectively with clients, vendors, and staff.
  • Problem-Solving:The capacity to remain calm under pressure and find creative solutions to unexpected challenges.
  • Attention to Detail:Crucial for managing budgets, contracts, and the fine details of event planning.
  • Negotiation Skills:Ability to negotiate with vendors for the best prices and ensure contractual agreements are favorable.
  • Technical Proficiency:Familiarity with office software (like Microsoft Office Suite) and office equipment.

Job Type: Full-time

Pay: ₹10, ₹27,530.59 per month

Benefits:

  • Provident Fund

Education:

  • Bachelor's (Preferred)

Language:

  • English (Required)

Willingness to travel:

  • 50% (Required)

Work Location: In person

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