Executive Assistant

3 weeks ago

india Red Ember Recruitment (PTY) Ltd Full time
Job Description
Red Ember Recruitment is seeking to hire a Executive Assistant based at the client in Craighall Park, Randburg.
Key Performance Areas:
  • Organize and prepare for meetings.
  • Coordinate travel arrangements.
  • Provide daily support to the CEO and CFO.
  • Responsible for general office administration.
  • Manage boardroom bookings.
  • Coordinate office events.
Performance Standard:
  • Ensure accurate and complete minutes of meetings held including but not limited to Board,EXCO, and OPCO meetings of the Company.
  • Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
  • Assist in the preparation and distribution of meeting agendas and materials.
  • Coordinate travel arrangements.
  • Maintain a travel workbook listing bookings made and costs incurred to date per cost center.
  • Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
  • Arrange meetings as requested by the CEO or CFO
  • Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
  • Answering and directing calls to appropriate executives and parties, taking messages.
  • Ensure the completion of quarterly board packs and distribution thereof.
  • Follow up with various department heads on reports and ensure that reports are submitted on time.
  • Responsible for general office administration.
  • Main contact person for any matters pertaining to the office building.
  • Corporate property inspections and address maintenance issues promptly.
  • Work closely with vendors and maintenance teams to ensure property upkeep.
  • Manage boardroom bookings.
  • Ensure boardrooms are maintained in terms of cleanliness and refreshments for meetings.
  • Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
  • Co-ordinate and arrange office events.

Requirements Qualifications and Experience:
  • Matric.
  • 3- 5 years’ prior experience in supporting a senior executive or team.
  • Computer Literate in Excel and MS Word (Intermediate to Advanced)
  • BComm in administration.
  • Strong planning and administration skills.
  • Excellent written and verbal communication skills.
Attributes and Competencies:
  • BCOM in Administration.
  • Excellent Interpersonal skills.
  • Excellent communication skills (written &verbal)
  • High attention to detail.
  • Staff Management.
  • Strong planning and administration skills.
  • Work unsupervised, self-starter.

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