Executive Assistant

3 weeks ago

india QuickVideo Full time

Company Description

quickvideo.ai is an AI Powered Conversational Video Chatbot Platform that combines the power of Video Synthesis and Conversational AI.


Role Description

This is a full-time on-site role for an Executive Assistant to the CEO at QuickVideo located in Pune. The Executive Assistant will be responsible for providing administrative support to the executive team, managing reports, and providing executive support. The role will require strong communication skills and the ability to perform general administrative tasks.


  • Executive Support : Act as the primary point of contact for internal and external stakeholders, managing the CEO's calendar, scheduling meetings, and coordinating appointments with efficiency and professionalism.
  • Communication : Draft and prepare correspondence, emails, presentations, and reports on behalf of the CEO, ensuring accuracy and consistency in messaging.
  • Fundraising Support : Assist in the coordination of fundraising activities, including preparing pitch decks, conducting research on potential investors, and coordinating meetings with investors.
  • Travel Coordination : Arrange travel logistics including flights, accommodations, and transportation for the CEO and other executives as needed.
  • Meeting Coordination : Prepare agendas, take minutes, and follow up on action items for executive meetings, ensuring effective communication and follow-through.
  • Office Management : Oversee office operations and facilities, including maintenance, supplies, and equipment, to ensure a productive and conducive work environment.
  • Project Management : Assist in coordinating and managing special projects and initiatives as assigned by the CEO, tracking progress and deadlines to ensure successful completion.
  • Confidentiality : Handle sensitive information and maintain confidentiality with discretion and professionalism at all times.
  • Relationship Management : Cultivate and maintain positive relationships with internal teams, external partners, and clients, serving as a liaison on behalf of the CEO.
  • Ad hoc Support : Provide additional administrative and operational support to the CEO and executive team as required.


Qualifications

  • Experience in Executive Administrative Assistance and Administrative Assistance
  • Ability to manage and create expense reports
  • Strong executive support skills
  • Excellent communication skills, both written and verbal
  • Attention to detail and strong organizational skills
  • Proficient in Microsoft Office Suite
  • Ability to multitask and prioritize tasks
  • Experience in the technology industry is a plus
  • Bachelor's degree in Business Administration or related field

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