Executive Administration

3 weeks ago

bangalore, India Arcadis Full time

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36, people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the worlds most complex challenges and deliver more impact together.

This opportunity sits within the growing and dynamic Business Advisory team, which is dedicated to enhancing clients performance by driving the use of information and technology through strategy, process, system, structural and behavioral change across a variety of sectors delivering service excellence within the Technology & Information community of practice. 

Our Business Advisory team delivers transformation programmes for clients across a wide range of sectors. The programmes vary widely covering information management and BIM realization, data led optimization, digital asset transformation but all have one thing in common. They are invariably connected with the impact of built assets on the performance of the organization. 

The teams offer to the market is unique Arcadis is the only firm to present technology & information services in combination with deep expertise in built assets. This distinctive position creates unique career opportunities. Consultants who want to develop a specialization in built assets can do this with the leading firm in the market; technology & information professionals find a setting where they can address the broader business impacts of built asset projects beyond pure construction. 

All office locations will be considered as long as you are willing to travel and stay away mid-week as required based on client and project needs. 

Key Accountabilities Provide comprehensive administrative support to assigned leaders, including scheduling appointments, managing email and mail correspondence, and organizing files. Preparing materials for meetings, including presentations, reports, and agendas, noting minutes of the meeting and tracking the progress on actions. Assist with the preparation of presentations and reports, emailers, including formatting, chart creation, and data analysis in Excel as per company standards. Handle travel arrangements, including flight and hotel bookings, venue bookings, Group events, car hire, train bookings etc. Expense reporting as per company policy and tracking the progress. Utilize SharePoint sites to manage and organize documents and information. Work with the senior leaders to support initiatives and projects to track progress and ensure timely completion. Ordering business cards and company merchandise. Raise purchase orders and manage the approval process. Respond to and resolve enquiries and problems, judging when to pass complex queries on to or involve others. Liaise with and build strong working relationships with colleagues across the wider business. Provide feedback and recommendations for improvement of processes and systems. Exercise discretion and judgment with respect to matters of significance and work collaboratively with others across multiple business lines and geographies. Complete any other assigned tasks as directed. Support other departments and team members, as and when required. 

Dimensions of the job:

Prioritizes own workload Work undertaken to meet required timelines Handles more complex problems and issues

Knowledge & Experience:

Highly proficient in all Microsoft programs including MS Word, PowerPoint, Excel, Outlook and Adobe Acrobat Excellent business English both written and oral Knowledge of SharePoint, Microsoft Teams, Visio, InDesign, Basics of PowerBI, Microsoft Sway, would be an added advantage Ability to handle multiple confidential/private information In depth experience working in an administrative support role Professional and proactive approach Team player

Key Qualifications:

Graduation degree

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