Specialist Procurement

3 weeks ago

Bengaluru, India Randstad Full time

JOB DESCRIPTION:


PR/PO/Invoice

Proactively determines objectives/needs of purchase requisitions (PRs) and ensures required documentation is incorporated in the PR, which may include, Oracle New Supplier support form, Requisition Support Form, quotes, Draft Contracts, Approved Supplier List (ASL) waivers if applicable, or work orders (WO).

Manages approved PRs and creates purchase orders (POs) promptly while communicating with sourcing team approvers and business requestors. Assures accurate PO line-item structure, supplier entity selection, proper currency, and remittance details, and adds contract numbers & notes to guide proper tax exemption and delivery instruction if needed.

Manages invoice hold pricing discrepancies with Accounts Payable to ensure timely and accurate closure of outstanding invoices. Work with business requestors to submit change requisitions in iPro so that all POs are updated and invoices processed. Escalates to the Procurement team any contract-related issues requiring resolution, e.g., wrong entity, wrong currency, wrong payment terms, etc

Annually manages the blanket purchase order creation process by analyzing spend by category, cost center, supplier, etc, and identifying candidates for additional blanket orders then works with stakeholders and procurement to implement, and reviews existing blanket orders for renewal.


Sourcing

Directs and applies the use of P-cards to complete an order for an approved PR when appropriate in lieu of setting up a new supplier and issuing PO’s.

Reconciles monthly P-card expenses in Concur timely and submits for approval.

Directs & informs the appropriate and compliant catalog usage to drive awareness with business requestors to minimize standalone PO’s with catalogue suppliers.


Supplier

Proactively reviews new supplier requests from iPro requestors and liaises with Procurement, requestor, supplier and Vendor Maintenance as appropriate to facilitate onboarding

Supports supplier requests, contact validation, and coordinates edit related information on existing suppliers. Collaborates with the Vendor Maintenance team to ensure a timely and efficient review and approval of all supplier requests.

Assess new supplier requisitions against use of iPro catalogs to speed the purchasing process and reduce the supplier setup burden if applicable


Contracting

Ensure PO’s are created following contract policy and PO creation procedures.

Assures POs raised within our GxP environment adhere to applicable SOPs and regulatory guidelines


Continuous Improvement

Satisfactorily completes all required trainings and certifications according to established SOP’s.

Supports the requisition to invoice process as required. This may include, but is not limited to, responding to audit information requests, participating in compliance reviews, and identifying continuous improvement opportunities by working collaboratively with the sourcing team.

Support inquiries to inform and educate stakeholders regarding the sourcing and contract process and seek to identify system/process enhancements.

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