
Senior Admin Project Specialist
3 weeks ago
Responsibilities:
• Facility Administration & Maintenance
- Oversee the administration, maintenance, and upkeep of the office facility.
- Manage new infrastructure development and ensure timely execution of projects.
- Coordinate and supervise facility maintenance activities, including repairs and
upgrades.
• Vendor &; Contract Management
- Handle maintenance contracts and facility service agreements.
- Manage vendor relationships, procurement processes, quotations, invoices, and
payments.
- Coordinate with the finance team for vendor payments and compliance.
• Expense & Procurement Management
- Track and process all facility-related expenses efficiently.
- Own procurement for office infrastructure, excluding IT assets.
- Maintain inventory and tracking of facility fixed assets (non-IT).
• Office Operations & Supplies Management
- Ensure smooth daily operations of the office facility, managing the facility team.
- Oversee procurement and distribution of office supplies (business cards, stationery,
etc.).
- Support annual financial audits related to facility expenses.
• Workforce & Compliance Management
- Supervise contractor staff, including facility admin, front desk personnel,
housekeeping, pantry, and security staff.
- Liaise with accounts for employee reimbursements and vendor bill payments. Role & responsibilities
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