Event manager

4 days ago

Udaipur, India SpeakIn Full time

About Speak In: Speak In is Asia's leading platform for expert learning, leadership coaching, and curated dialogues. Through its flagship initiative, the Asia Dialogues Forum (ADF), Speak In convenes influential leaders, policymakers, and innovators across Asia to shape conversations that define the future of business, policy, and leadership. Role Overview: We are seeking a dynamic Event Manager to lead the end-to-end planning and execution of high-impact leadership forums, roundtables, and conferences under the Speak In Asia Dialogues Forum (ADF) series across multiple cities in Asia. This role demands a meticulous planner, strong communicator, and creative problem-solver who thrives in fast-paced, multi-stakeholder environments. Key Responsibilities - Lead complete event planning and execution lifecycle - from concept to completion - ensuring seamless delivery of high-profile events. - Manage venue selection, budgeting, logistics, vendor coordination, hospitality, production, and on-ground operations. - Liaise with internal teams (marketing, partnerships, content, design) to align event messaging, brand visibility, and stakeholder experience. - Coordinate with CXO-level speakers, partners, and clients for schedules, travel, and on-site requirements. - Develop and maintain project timelines, checklists, and budget trackers to ensure milestones are met efficiently. - Oversee branding, stage design, and experience curation in collaboration with creative and production teams. - Manage vendors (AV, dcor, photography, travel, etc.) and negotiate cost-effective solutions without compromising quality. - Ensure flawless execution and guest experience through on-site management and contingency planning. - Post-event reporting, evaluation, and documentation for continuous improvement. Key Skills and Attributes - Proven track record of managing end-to-end large-scale events (corporate, leadership, or premium forums). - Strong project management, negotiation, and stakeholder-handling skills. - Excellent communication, presentation, and relationship-building abilities. - High attention to detail, ability to multitask, and comfort working with tight deadlines. - Creative flair for brand and experience design. - Willingness to travel for domestic and international events. Preferred Background - Experience in corporate event management, experiential marketing, or MICE (Meetings, Incentives, Conferences, Exhibitions) industry. - Strong network of vendors, venues, and event partners. - Familiarity with event budgeting, production workflows, and hospitality coordination.

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