Executive assistant

3 weeks ago

Faridabad, India Meenaar Global Consultants LLP Full time

Executive Assistant – Head OfficeCompany: Meenaar Global Consultants LLPLocation: Faridabad, Head Office (India)Employment Type: Full‑timeIndustry: Oil & Gas, Energy & InfrastructureAbout the Company:Meenaar Global Consultants LLP (MGC) is a leading inspection, technical assurance, and compliance consultancy serving the energy and infrastructure sectors. Since 2008, we’ve supported top-tier industrial clients through quality-focused project execution and engineering services.Job Summary:We are looking for a proactive and dependable Executive Assistant to support the organization in steering high-value projects, business operations, and client engagements. This role goes beyond traditional administration—acting as a strategic enabler for leadership, ensuring smooth background operations, timely execution of follow-ups, and professional representation of the management office.Key Responsibilities Area- Assist management in day-to-day oversight of business operations, client deliverables, and project progress.- Draft, review, and coordinate management communications, ensuring accuracy and professional alignment with company objectives.- Manage leadership calendars, travel schedules, and stakeholder interactions.- Record, prepare, and circulate Minutes of Meeting (Mo M) for internal reviews, client meetings, and project discussions.- Track agreed action items across projects, ensuring follow-up and closure within defined timelines.- Support tender submissions, proposal documentation, and background research for EPCM/inspection projects.- Supervise day-to-day office administration, vendor coordination, and documentation management.- Maintain compliance-related records, inspection reports, and background operational files for leadership review.- Liaise with finance, HR, and project teams to collate data required for leadership decisions.- Prepare presentations, MIS reports, and dashboards for management and client reporting.- Act as a central coordination point between leadership and functional teams (Operations, HR, Finance, Business Development).- Handle sensitive information with discretion, integrity, and confidentiality.Qualifications & Skills Required- Bachelor’s degree in business administration, Commerce, Engineering, or related discipline.- 2–5 years of experience as an Executive Assistant, preferably in EPCM, Oil & Gas, Infrastructure, or consulting domains.- Strong organizational and project coordination skills with ability to multitask.- Proficiency in MS Office (Word, Excel, Power Point, Outlook).- Excellent verbal and written communication skills.- High degree of professionalism, discretion, and ability to work independently under pressure.What We Offer- Direct exposure to leadership decision-making in a global EPCM & inspection consultancy.- Opportunity to work at the intersection of project execution, client relations, and business strategy.- Competitive compensation and statutory benefits as per Indian labor laws.Other Details:- Workdays: Monday to Saturday- Travel: Short site visits may be required occasionallyHow to Apply:Email your CV and a short cover letter to: Subject: “Applying for JD – Executive Assistant HO”Equal Opportunity EmployerMGC believes in building an inclusive workplace that welcomes talent from all backgrounds.

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