Company Secretary

3 weeks ago

Mumbai, India Talent Sutra Full time
We are looking for a qualified and detail-oriented Company Secretary (CS) to join our Mumbai office. This role will oversee all corporate secretarial, regulatory, and governance functions and play a key role in supporting investor transactions and fundraising documentation as the company scales its operations in India and abroad.
Key Responsibilities
Secretarial & Corporate Compliance
Manage statutory registers, company records, and minutes of Board, Committee, and General Meetings
Prepare and file forms with the Registrar of Companies (ROC) , including MGT-7, AOC-4, MGT-14, PAS-3, DIR-12, SH-7, etc.
Draft resolutions, meeting agendas, notices, and minutes in accordance with the Companies Act, 2013
Ensure timely filings and full compliance with MCA and other regulatory bodies
Fundraising & Transaction Support
Support the CFO in preparing and reviewing fundraising documentation , including Share Subscription Agreements (SSA), Shareholders’ Agreements (SHA), board resolutions, and investor consents
Coordinate cap table updates and share allotments (including CCPS/CCD instruments)
Liaise with external counsel and investors for due diligence and documentation workflows
Handle secretarial processes around valuation reports, Form PAS-3, and regulatory compliance for equity issuance
Share Capital & ESOP Administration
Maintain updated shareholding records and cap tables
Support design, rollout, and administration of ESOP plans , including drafting resolutions and filings
Assist in managing share transfers and employee-related equity documentation
FEMA/FDI & Cross-Border Compliance
Ensure compliance with FEMA regulations for foreign investments, including FC-GPR filings, FLA returns, and RBI correspondence
Support in governance and regulatory compliance for international subsidiaries , where applicable
Internal Compliance & Governance
Maintain compliance under Shops & Establishments Act, POSH, and other applicable laws
Collaborate with Finance and HR teams for cross-functional compliance and audits
Develop and maintain a compliance calendar and documentation archive
Review and vet contracts for day-to-day business operations
Required Qualifications
Qualified Company Secretary (ICSI)
3–6 years of experience in corporate secretarial roles, ideally in a startup or VC/PE-backed company
Strong knowledge of Companies Act, ROC/MCA procedures, and FEMA regulations
Prior experience in managing equity raises, due diligence support, and investor documentation

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