Chief Manager

To assist in the planning, implementation, and administration of Human Resource functions including recruitment, personnel administration, service matters, HR policy compliance, and employee welfare activities in accordance with UGC, AICTE, State/Central Government regulations, and University rules.

Key Responsibilities:

1. Recruitment & Selection:

• Carry out recruitment processes for teaching and non-teaching positions as per UGC, AICTE, and statutory norms.
• Manage publishing of open positions, scrutiny of applications, eligibility verification, and shortlisting of candidates.
• Schedule interviews, maintain selection records, and manage offer and appointment processes.

2. Service Matters & Personnel Administration:

• Maintain employee service records, personal files, and digital HR databases.
• Process appointments, confirmations, probation extensions, promotions, and retirements.
• Manage leaves, service continuity, and other service-related documentation.
• Assist in drafting and issuing administrative orders, notices, and circulars.

3. Payroll & Benefits Administration:

• Payroll processing by providing accurate employee data and records.
• Administration of provident fund, gratuity, and other statutory benefits.
• Updating and providing data for employee insurance

4. Compliance & Statutory Reporting:

• Ensure adherence to UGC, AICTE, and labor law provisions applicable to the University.
• Support preparation of reports for regulatory bodies, audits, and inspections.
• Ensure accurate maintenance of service books and statutory registers.

5. HR Policy Implementation and Operations:

• Assist in drafting, revising, and implementing HR policies, service rules, and employee manuals.
• Ensure communication of policies and guidelines to all stakeholders.

·      Manage HRMS systems for HR operations

6. Grievance & Disciplinary Matters:

• Assist in handling employee grievances, disciplinary cases, and inquiries as per University rules.
• Coordinate grievance redressal committee meetings and maintain related records.

7. Employee Engagement and Development

• Organize induction programs and orientation sessions for new employees.
• Support faculty development initiatives and staff training programs.
• Organize Employee Engagement initiatives from time to time.

Key Skills & Competencies:

• Sound knowledge of UGC, AICTE, NAAC, and government regulations regarding University HR.
• Familiarity with service rules, labor laws, and university administration.
• Strong organizational, record-keeping, and documentation skills.
• Proficiency in MS Office, ERP, and HRMS platforms.
• Good communication, interpersonal, and drafting skills.
• Integrity, confidentiality, and professionalism in work approach.

Qualifications & Experience:

• Master's Degree in Human Resource Management / Business Administration / Public Administration / Law / or equivalent.
• 8 to 10 years of relevant experience in HR administration in a higher education institution.
• Exposure and experience of operating in global setups are desired
• Understanding and application of AI/tech tools in HR operations will be a distinct advantage.
• Entrepreneurial mindset and exposure preferred.