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Accounts Receivable Associate

2 months ago

Vadodara, India Kleagle International Pvt Ltd Full time

The role and responsibilities of an Accounts Receivable professional typically include the following:

"We are looking for a person with 2 to 3 years of accounting experience, specifically in UK, USA, or Canada accounting practices."

Location - Vadodara, Gujarat

Timing - 5.30 PM to 2.30 AM IST

Role: Accounts Receivable Associate

Primary Purpose: To manage the company's incoming payments, ensure accurate and timely invoicing, and maintain the financial health of the organization by overseeing and managing receivables.

Key Responsibilities:

Invoicing:

  • Generate and send out invoices to customers promptly.
  • Ensure accuracy in billing amounts, customer details, and payment terms.

Payment Processing:

  • Track incoming payments and apply them to the appropriate customer accounts.
  • Reconcile customer accounts and resolve any discrepancies.

Collections:

  • Monitor accounts to identify overdue payments.
  • Contact customers via phone, email, or mail to remind them of outstanding balances.
  • Develop and implement strategies to minimize bad debts.

Customer Account Management:

  • Maintain detailed records of all customer interactions, invoices, payments, and any disputes.
  • Work closely with customers to resolve billing issues or payment discrepancies.

Reporting:

  • Prepare regular reports on the status of accounts receivable, including aging reports and collection forecasts.
  • Provide management with insights into payment trends, collection rates, and potential risks.

Compliance:

  • Ensure compliance with company policies, accounting standards, and legal regulations related to receivables.
  • Manage the credit approval process for new customers and review credit terms for existing customers.

Collaboration:

  • Coordinate with other departments (e.g., Sales, Finance) to resolve issues and streamline the billing and collection process.
  • Work closely with the Accounts Payable and Treasury teams to manage cash flow and financial planning.

Auditing and Reconciliation:

  • Regularly audit customer accounts to ensure accuracy.
  • Reconcile the accounts receivable ledger to ensure all payments are accounted for and posted correctly.

Customer Relations:

  • Maintain positive relationships with customers, addressing their concerns and queries promptly.
  • Assist in resolving disputes and negotiating payment plans if necessary.

Process Improvement:

  • Identify areas for process improvement in the accounts receivable function and implement changes to increase efficiency.
  • Utilize technology and automation tools to streamline invoicing, payment tracking, and collections.

Skills and Qualifications:

  • Strong knowledge of accounting principles and practices.
  • Proficiency in accounting software and Microsoft Excel.
  • Excellent communication and negotiation skills.
  • Attention to detail and high level of accuracy.
  • Problem-solving abilities and analytical thinking.
  • Ability to work independently and as part of a team.
  • Understanding of relevant laws and regulations related to accounts receivable.