Foreign Accounts

2 weeks ago

Pride Kc Hotel amp Spa Chandigarh Panchkula, India Grazitti Interactive Full time

Job Summary: We're seeking a detail-oriented Accounts Assistant to manage daily Overseas financial transactions, focusing on accounts receivable, invoicing, and general bookkeeping. You'll primarily use QuickBooks to maintain accurate records and ensure timely collections.

Key Responsibilities:

  • Bookkeeping & Record Keeping:

  • Maintain accurate and up-to-date financial records using QuickBooks accounting software.

  • Record daily financial transactions, including sales, purchases, receipts, and payments.
  • Perform bank reconciliations to ensure accuracy of financial data.
  • Assist with month-end and year-end closing procedures as required.

  • Organize and maintain financial documents, both physical and digital.

  • Invoicing & Accounts Receivable:

  • Generate and issue accurate and timely invoices to customers based on sales orders or service agreements.

  • Verify billing details and resolve any discrepancies with sales or operations teams.
  • Monitor accounts receivable aging reports and proactively follow up on overdue payments via phone, email, and mail.
  • Process and apply customer payments accurately in QuickBooks.
  • Reconcile customer accounts and resolve payment discrepancies.
  • Prepare and send customer statements.

  • Assist in developing and implementing effective collection strategies.

  • Payments & Vendor Management (Limited):

  • Assist with processing vendor invoices and preparing payments as needed (e.g., entering bills into QuickBooks).

  • Support general ledger maintenance and data entry.

  • Reporting & Analysis:

  • Generate various financial reports from QuickBooks (e.g., A/R aging, customer statements, sales reports).

  • Assist in preparing ad-hoc financial reports and analysis as requested by management.

  • Compliance & Audit Support:

  • Ensure compliance with company financial policies and procedures.

  • Assist with internal and external audit requirements by providing necessary documentation and information.

Required Skills:

  • Bachelor's degree in Accounting/Finance.
  • 1-4 years of experience in accounts receivable and bookkeeping.
  • Proficiency in QuickBooks is essential.
  • Strong attention to detail and communication skills.

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