Executive Assistant to Director
1 week ago
About the Company -At Style Baazar, we understand the soul of Indian consumers, being one of India's retail pioneers with multiple retail formats. We have around 200+ stores across nine states. We unite a diverse and zealous community of Indian buyers, sellers, and businesses. The combined impact on business is intense. Several customers walk into our stores every day and choose products and services supplied by small, medium, and large entrepreneurs and manufacturers across India. This number is eventually set to grow. Our supplies come from enterprises across the country, creating fresh employment, impacting livelihoods, empowering local communities, and fostering mutual growth. We completely value the 'Indian Dream' and have aligned our business practices to our larger objective of being a premier catalyst in India's consumption-led growth story. Modern retail is intended to drive fresh demand and consumption in new categories. Our strategy is based on a similar understanding of the Indian consumers, the products they want, and making these products available in every store. Baazar Style Retail Private Limited provides innovative offerings at affordable prices that are tailored to the needs of every Indian household. Style Baazar caters to every need of your family and is not just another hypermarket in your neighbourhood. Our USP remains the value for money propositions for the Indian customers. At Style Baazar, we guarantee the best products at the best prices amidst the ever-increasing array of private labels. We have opened doors in the world of fashion and general merchandise, including home furnishings, utensils, crockery, cutlery, sports goods and much more at prices that will surprise you.
About the Role - This role is essential to the seamless operation of our executive team, providing administrative support to ensure their daily activities run efficiently. As an Executive Assistant, you will take on a variety of tasks that require exceptional time management, communication, and multitasking abilities. You will act as the primary point of contact between the executives and internal/external clients, managing schedules, and coordinating meetings to ensure our leadership is able to focus on strategic business initiatives. Your proactive approach will help to anticipate needs and resolve issues before they arise, contributing to a productive and positive work environment. In this fast-paced retail sector, your attention to detail and ability to prioritize tasks will be crucial in supporting our Director in achieving his goals, improving operations, and developing new business strategies.
Responsibilities -
- Manage executive calendars, scheduling appointments, meetings, and travel arrangements.
- Act as a liaison between the executive team and internal/external stakeholders.
- Prepare and organize documents for meetings and presentations.
- Maintain files and records, ensuring data accuracy and confidentiality.
- Assist in the preparation of reports, proposals, and communications.
- Respond to inquiries and requests in a timely manner.
- Support various special projects and initiatives as needed.
- Provide high-level administrative support to C-Suite Executives such as research, statistical reports and design of presentations.
- Compile data to assist the senior management in making informed decisions.
- Prepare reports, presentations, and summaries as required.
- Prepare and reconcile expense reports.
- Maintain and manage the Directors calendar, including scheduling and coordinating appointments, meetings, and events.
- Prioritize and reschedule, ensuring the executive's time is used efficiently.
- Develop and maintain positive working relationships with internal and external stakeholders crucial to the organization's success, comfortable contributing to ad hoc projects as needed.
- Assist the senior management in managing and coordinating special projects, initiatives, or events, working closely with other team members and departments.
- Prioritize own time and high-level executive's time, allowing them to focus on high-priority tasks by handling routine matters and managing interruptions.
- Coordinate international and domestic travel, including air travel, obtaining visas, car services and accommodations.
- Maintain strict confidentiality of sensitive information and exercise discretion in all interactions and communications.
- Develop a broad knowledge and understanding of the company's operations and objectives.
Qualifications -
- Bachelor's degree with an MBA in General Management will be most preferred
- Proficient in Microsoft Office suite
- Experience in managing multiple priorities, administrative coordination, and logistics
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Strong written and verbal communication skills
Required Skills
Organizational Skills: Ability to stay organized and manage multiple tasks efficiently.
Communication Skills: Excellent verbal and written communication skills.
Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Problem-Solving Skills: Strong analytical thinking and problem-solving abilities.
Time Management: Ability to manage time effectively and prioritize tasks.
Confidentiality: Ability to handle sensitive information with discretion.
Adaptability: Flexibility to adapt to changing priorities and work environments
Preferred Skills
Analytical Acumen: Demonstrated ability to conduct research, analyze data, and provide insightful recommendations.
Decision-Making: Ability to make autonomous decisions and balance expedience with rational analysis.
Relationship Management: Strong interpersonal skills and the ability to build and maintain relationships.
Tech Savviness: Comfort with evolving tech trends, including data management software and virtual communication tools.
Continuous Learning: Willingness to continually improve and learn new skills
Pay range and compensation package - Market-aligned salary that reflects the level of responsibility and contribution of the role with opportunities for continuous learning and professional growth.
Equal Opportunity Statement - Baazar Style Retail Ltd is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected status. We are dedicated to providing a workplace that encourages growth and respect for all individuals.
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